Job Description

Role & responsibilities : Responsible for setup and smooth functioning of office location. Ensure proper housekeeping, security, and safety at each office location. Ensure smooth functioning of all Mechanical, Electrical, Plumbing installations and Civil works pertaining to the facility. Governing and supervising maintenance and upkeep of organizational assets like office premises, guesthouses, cafeterias, parking space etc. Oversee Reception, Cafeteria and Pantry operations. Responsible for timely office maintenance (replacements, repairs, etc.) and upkeep of equipment, cleaning, housekeeping and maintenance of plumbing & sanitary systems. Liaising with building management, contractors, and interior decorators as and when required for existing set-up, new operations, or movement to new facilities. Identifying viable properties for Office Space, Guest Houses etc. and finalizing lease/rental deeds. Negotiating with & finalizing Service Agreements with reliable contractors for execution of servicing works as per budgeted parameters. Handling negotiations and contract management in the form of purchase orders, work orders etc. Overseeing the travel desk and related process, policies, and guidelines - hotel accommodation, air & train tickets, firm approved cab/taxi booking Identifying & developing vendor source for cost effective purchases and reduction in delivery time. Liaising with external agencies, contractors, and materials department for procurement of materials. Assessing of the performance of the vendors based on various criterions such as percentage for rejections, quality improvement rate, timely delivery, credit terms etc. Implementing stringent security network and security measures for the safety of high-value assets and material. Preparing SOPs (Standard Operating Procedures) for Asset Management entailing security, monitoring security services. Recommending passive & active protection measures. Coordinating with insurance agencies for securing protective cover for company assets. Preparing and supervising maintenance of statutory records. Orders and receives invoices, distributes according to cost centers. Track vendor payments and ensure timely billing for all service partners. Generate MIS for operations. Oversee timely issuance of Access Cards & maintenance of access control systems. Store Management- maintenance / issuance of items, stock taking etc. Coordinating & organizing various activities like seminars, conferences, team activities, and recreational activities. Other related Areas: Pest Control, Medical Services, Office stationery and Courier Managemen