Office Administrator

Job Title: Office Administrator Job Location: Chennai Experience : 7+ Years
Job Summary/Objective:
ProvidesavarietyoffacilitiesandgeneralofficeadministrationsupportfortheChennai,India office location, and ensures efficient and smooth operations of the physical work site. Key Responsibilities & Duties(essential to the job)

• Maintains and distributesDaily/Weekly/Monthly WFO reports.
• Arranging the decoration items and decorating the office with the help of housekeeping staff/vendors in the event

of special occasions and festivals.

• Coordinating for blockingHotel banquet halls or Amphitheatre forOEC events
• Sending petty cash billstoOffice Manager with bill summary, petty cash tracker spreadsheet, and copy ofthebills

beforethe8thof everymonthforthefirst cyclepayment.

• Coordinating with the Admin team forspecial events and projects, including HR activities and special occasions
• Greeting visitors and directing themto the appropriateoffice/person.
• Coordinating forreserving tablesinrestaurantsforlunch/dinnerforthe Leadership team/Managerswith the OEC India visitors
• Responsibilities with Country Leader

o Managing the Country Leader's calendarforregularmeetings.
o Compiling data efficiently to prepare reports asrequired by the Country Leader. o Demonstrating proficiency in creating effective PowerPoint presentations for meetings

• TravelArrangementfor OECIndia Visitors.

o Arranging invitation letter
o Coordinatingandarranging forhotelroomreservationsforstay. o Arranging airport pick on arrival and drop on departure and Daily pick and drop for office commute. o Arrangingmealsfor visitors asperthe agenda. o Coordinate with the Leadership team and respective Managers to prepare the visitor’s calendar and schedule the Microsoft Team’s invite for the same.

• ArrangementforOECIndia Employees’ overseas travel.

o Arranging invitation letters and cover letter
o Coordination fortheVisa process o Supporting Forex card/currency process o Arranging Air ticket booking o Coordinatingandarranging forhotelroomreservationsforstay. o Airport Pick on arrival and drop on departure and daily pick and drop for office commute at the destination.

• WorkonanAdhoc requestifthere is any.

J O B / ROLE D E S C R I P T I O N
Education AGeneral Certificateof Education (GCE)isrequired. Experience, Skills, and Key Competencies Atleast7yearsofofficeadministrativesupportexperienceisrequired. Must also be able to demonstrate the following skills and abilities:

• Acustomerservice-oriented approach.
• Excellent verbal and written communication skills.
• Excellent organizational and problem-solving skills with attention to detail.
• Proficiency in Microsoft Office Suite or related software necessary to create and maintain reports and logs.
• Ability toworkindependentlyandpushtasks/projectstocompletion,whileprioritizingmultipletasksina fast-paced

environment.

• Able to handle confidential information with discretion.

Special Position Requirements

• Mustbeabletoread,write,understand,andfluently speakEnglish.
• Occasionaltravelmay be required to run local errands.
• Abletobend, lift,stretch, or climbtomaintain equipment and buildings