Office Administrator

Position: Office Administrator / Administrative Executive

Experience: 2–5 Years (preferred)

Location: Panampilly Nagar

Type: Full-time

Job Summary:

We are looking for a proactive and well-organized Office Administrator to manage the day-to-day administrative operations of our architectural office. The ideal candidate should have excellent communication skills in English and Malayalam, be client-friendly, and capable of handling office coordination, accounts monitoring, and scheduling activities efficiently.

Key Responsibilities:

1. Office Administration & Coordination

• Manage daily office operations and ensure smooth workflow.
• Handle phone calls, emails, and client inquiries professionally.
• Coordinate between clients, design team, and management.
• Maintain office records, filing systems, and documentation.

2. Client Interaction

• Greet and assist clients and visitors at the office.
• Schedule client meetings and prepare necessary documents for discussions.
• Follow up with clients for approvals, payments, and project updates.

3. Accounts & Financial Support

• Monitor office accounts, petty cash, and expenses.
• Coordinate with accountant and management for monthly reports and billing.
• Assist in tracking project budgets, invoices, and vendor payments.

4. Scheduling & Meetings

• Arrange meetings, appointments, and internal reviews.
• Maintain the office calendar and meeting schedules.
• Record meeting minutes and circulate action points.

5. Office Operations & Support

• Supervise housekeeping, stationery, and office maintenance.
• Coordinate travel, courier, and other logistics.
• Support HR activities like attendance, leave records, and recruitment coordination.

Skills & Requirements:

• Excellent communication skills in English and Malayalam (spoken and written).
• Pleasant personality and strong interpersonal skills.
• Proficiency in MS Office (Word, Excel, PowerPoint) and basic accounting tools.
• Ability to multitask, prioritize, and handle deadlines.
• Strong organizational and coordination abilities.

Qualifications:

• Bachelor’s degree in Business Administration / Commerce / any relevant field.
• Prior experience in an architecture, interior design, or construction firm preferred.

Reporting To:

Principal Architect / Office Manager

Compensation:

As per experience and skill level.

Job Type: Full-time

Pay: ₹12,000.00 - ₹16,000.00 per month

Work Location: In person