Office Admin / Facility Manager

Position: Office Admin / Facility Manager

Location: Mumbai (Thane)
Experience: 3–6 Years
Employment Type: Full-time, Work from Office

Role Overview

We are looking for a proactive and well-organized Office Admin / Facility Manager to oversee day-to-day office operations, travel management, visa coordination, housekeeping, and event support. The ideal candidate will ensure smooth functioning of the office environment and provide administrative assistance to management and employees.

Key Responsibilities

1. Office Administration & Facility Management

• Oversee daily office operations including housekeeping, pantry, and maintenance activities.
• Manage vendor relationships for housekeeping, office supplies, and facility maintenance.
• Ensure smooth functioning of office equipment and coordinate repairs or service when required.
• Maintain inventory of office and pantry supplies.
• Supervise security, courier dispatch, and visitor management processes.

2. Travel & Visa Coordination

• Handle domestic and international travel bookings (flights, hotels, cabs, etc.).
• Coordinate visa applications and related documentation for employees and guests.
• Maintain travel expense records and ensure timely reimbursements.

3. Event & Meeting Coordination

• Assist in planning and executing office events, employee engagement activities, and corporate meetings.
• Coordinate logistics for conferences, client visits, and training sessions.

4. Administrative Support

• Support HR and finance teams with document management, onboarding logistics, and vendor payments.
• Maintain records for attendance, visitor logs, and office-related approvals.
• Prepare periodic reports on facility and administrative activities.

Required Skills & Competencies

• Proven experience in office administration, facility management, and travel coordination.
• Knowledge of visa processing and travel policies (domestic & international).
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Ability to work independently and handle confidential information.

Preferred Qualifications

• Bachelor’s degree in Business Administration or related field.
• Prior experience managing multi-location offices or corporate facilities is an advantage.

Job Type: Full-time

Pay: ₹8,573.48 - ₹29,326.79 per month

Benefits:

• Health insurance
• Paid sick time
• Paid time off
• Provident Fund

Ability to commute/relocate:

• Wagle Estate, Thane, Maharashtra: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Preferred)

Experience:

• Event & Meeting Coordination: 3 years (Required)
• Office Administration : 3 years (Required)
• Travel & Visa Coordination: 3 years (Required)
• Administrative Support: 3 years (Required)

Language:

• English (Preferred)

Willingness to travel:

• 50% (Required)

Work Location: In person