Office Admin & Account Intern

Skills:

Vendor Coordination, Expense Tracking & Management, Inventory Tracking & Management, Office Administration, Basic Accounting, Asset Tracking & Management,

Job Title:

Office Admin & Account Intern

Location:

Pune, Maharashtra

Company:

Muks Robotics AI Pvt. Ltd.

Duration:

06 Months

Experience:

0-1 year

About The Role

We are seeking a proactive, highly organized

Office Admin & Account Intern

to manage and streamline our day-to-day administrative operations. This role is critical in ensuring smooth functioning across finance coordination, vendor management, front office, inventory, and asset tracking.You will be the backbone of our office operations and serve as the first point of contact for both internal teams and external partners. The ideal candidate is detail-oriented, a strong communicator, and thrives in a dynamic, high-tech environment.

Key Responsibilities

• Expense Tracking & Reporting
  

Record, categorize, and monitor day-to-day office expenses and petty cash usage.
Work closely with Finance to ensure timely processing of invoices and reimbursements.Maintain expense logs with supporting documentation for audits and reporting.

• Asset Management
  

Maintain a detailed asset register including issuance, recovery, and transfer of company assets (laptops, peripherals, furniture).
Coordinate with IT/Procurement for asset tagging, AMC tracking, and lifecycle documentation.Conduct quarterly physical audits of assets.

• Vendor & Supplier Management
  

Liaise with vendors for office supplies, housekeeping, maintenance, courier, security, etc.
Ensure timely delivery and quality of goods/services.Maintain supplier database, rate cards, and contract documentation.Coordinate with Accounts for timely vendor payments.

• Office Administration
  

Oversee overall administrative support including housekeeping, facility upkeep, office supplies, and maintenance requests.
Maintain office documentation - visitor logs, service records, AMC contracts.Ensure compliance with safety and cleanliness protocols.

• Front Office Operations
  

Greet and manage visitors, manage incoming calls/emails, and route appropriately.
Manage conference room bookings, assist in organizing meetings, and manage reception area presentation.Handle dispatch, courier, and company letterhead materials.

• Inventory Management
  

Track inventory levels of office supplies, pantry items, printed materials, and electronics.
Coordinate periodic inventory checks and restocking schedules.Implement reorder thresholds and approval-based procurement.

• Supplier Coordination
  

Act as a single point of contact for all service vendors.Schedule service visits, track performance, and escalate issues when required.

Requirements

0-1 year of experience in office administration, facility, or vendor management roles.Strong communication and negotiation skills.Experience in handling multi-vendor environments and petty cash.Ability to multitask and prioritize responsibilities.Bachelor's degree in Business Administration, Management, or related field preferred.

Nice To Have

Experience with asset tracking software or ERP systems.Exposure to working in fast-paced tech or robotics/engineering environments.Familiarity with basic procurement processes and inventory controls.

What We Offer

Dynamic work environment with exposure to cutting-edge robotics and AI operations.Opportunity to work directly with senior leadership.Professional growth in a structured operations team.A collaborative and ownership-driven company culture.