Office Admin & Account Intern

Job Title: Office Admin & Accounts Intern

Location: Pune, Maharashtra

Company: Muks Robotics AI Pvt. Ltd.

Duration: 06 Months

Experience: 0-1 year

About the Role:

We are looking for a proactive and organized Office Admin & Accounts Intern to support the smooth day-to-day operations of our office. The role involves handling administrative tasks, maintaining office supplies, coordinating with vendors, and assisting with basic accounting and expense tracking activities.

Key Responsibilities:

1. Office Administration

• Oversee daily office operations including housekeeping, maintenance, and facility management.
• Maintain and organize records, files, service contracts, and office documentation.
• Conduct routine checks of office premises for cleanliness, safety, and upkeep along with the office boy.

2. Front Office & Coordination

• Greet and assist visitors, manage calls, and handle courier/dispatch activities.
• Support meeting arrangements, conference room scheduling, and front desk upkeep.

3. Vendor & Inventory Management

• Coordinate with vendors for office supplies, housekeeping, and maintenance needs.
• Track and maintain office and pantry inventory; ensure timely restocking.

4. Expense & Accounts Support

• Maintain petty cash records and expense tracking.
• Prepare vendor bills, reimbursements, and coordinating for payments.
• Support basic financial documentation and data entry.
• Assist in reconciliations and preparation of simple financial reports.
• Provide support during audits and monthly closing activities.

5. Asset & Record Management

• Maintain the asset sheet and assist in tagging, tracking, and periodic audits of office equipment.

Required Qualification & Skills:

• Bachelor’s degree in Commerce, Business Administration, or a related field.
• Basic knowledge of MS Office (Excel, Word) and Google Workspace.
• Strong communication, organizational and negotiation skills.
• Experience in handling multi-vendor environments and petty cash.
• Ability to multitask and prioritize responsibilities.
• Attention to detail and a positive, responsible attitude.

Nice to Have:

• Experience with asset tracking software or ERP systems.
• Exposure to working in fast-paced tech or robotics/engineering environments.
• Familiarity with basic procurement processes and inventory controls.

What You’ll Gain:

• Hands-on experience in office administration and accounts coordination.
• Exposure to vendor management and operational workflows.
• Opportunity to work in a fast-paced robotics and AI-driven organization.

Job Type: Internship
Contract length: 6 months

Work Location: In person