Nila House

Job title HR & Admin Executive Reports to Assistant Manager – Admin & Facility Location Jaipur Organisation Overview The LBF is a non-profit initiative committed to creating equitable opportunities through community development and the revival of traditional knowledge systems. With two primary verticals—Community and Nila—LBF brings together social innovation, artisan empowerment, and design-led interventions to nurture dignity, livelihood, and cultural continuity. Role Overview The HR & Admin Executive plays a key supporting role in ensuring the smooth functioning of day-to-day Human Resources and Administrative operations. This position assists in implementing HR policies, coordinating recruitment and onboarding processes, supporting employee engagement initiatives, and ensuring efficient office administration. The role requires a high degree of confidentiality, organization, and interpersonal skills to support both employees and management effectively. Key Responsibilities Human Resources Support · Act as a point of contact between departments, employees, and management for HR and administrative matters. · Support communication flow within the organization depending upon requirement. · Assist in recruitment activities including job posting, scheduling interviews, and coordinating with candidates. · Support onboarding and exit formalities, ensuring a smooth employee experience. · Assist in organizing employee engagement activities, training sessions, and welfare initiatives. · Ensure HR policies and procedures are implemented and followed consistently. · Support in execution of employee engagement events, wellness activities, feedback collection, and record management. · Coordinate trainings and workshops, track participation, maintain records. · Manage in coordination with HR Team handle daily HR operations, maintain employee basic data, handle communication directly with Jaipur employee. · Any work can be added depending upon the requirement of the profile. Administration · Maintaining of office files, documents (related to admin, facility, programming etc) and record keeping of all vendor contracts, business case and other important documents in Physical and softcopy form. · Scheduling and organizing office meetings. · Assist in travel and accommodation arrangements for the artisans travelling to different places on Nila's behalf or visiting Nila for various events and workshops. · Coordinating with vendors and suppliers for office supplies, office cabs, housekeeping and security. · Assisting in the management of office equipment, such as printers, copiers, and computers. · Coordinating with IT support for troubleshooting and maintenance of office technology. · Helping to track and manage office assets equipment inventory. · Preparation of PO and FN for admin and programming on MIS. Ensure all paperwork is as per requirement. Invoice submission on time. · Follow up with the NPP team as and when requires. · Record maintenance of the library. Ordering of library books as per the requirement. · Any work can be added depending upon the requirement of the profile. Qualifications Graduate in relevant course. Years of Experience for the Role 2-3 years of relevant experience in HR and Admin. Language Fluency English and Hindi (spoken and written) Skills and Competencies · Attention to detail and accuracy. · Ability to multitask and manage priorities efficiently. · Team player with a proactive approach · Ability to handle confidential information with integrity. Working Hours & Days 5 days a week (Monday to Friday, 9:30 AM – 6:30 PM) As per the organisations work requirement, candidate might have to work on some Saturdays and Sundays.