OverviewThe Executive Assistant (EA) to the Director & CEO plays a pivotal role in providing high-level administrative support, ensuring seamless coordination across various functions, and managing executive-level responsibilities. This role requires exceptional organizational skills, discretion, and the ability to liaise effectively with internal and external stakeholders. The EA will oversee executive scheduling, correspondence, travel management, and strategic coordination to facilitate the efficient operation of the CEOs office.Key ResponsibilitiesExecutive Support & Calendar ManagementManage and coordinate the Director & CEOs internal and external meetings, ensuring optimal scheduling efficiency.Organize and oversee weekly, monthly, and ad-hoc meetings, including liaising with departmental heads as required.Prepare, circulate, and follow up on meeting minutes, ensuring action points are addressed in a timely manner.Act as the primary liaison between the CEO and internal teams, ensuring smooth communication and task execution.Draft and manage correspondence, emails, and reports on behalf of the CEO.Strategic Coordination & Stakeholder ManagementServe as the point of contact for key internal and external stakeholders, including clients, consultants, vendors, and government bodies.Ensure seamless coordination between executive leadership and various departments to fulfill business objectives.Maintain a high level of confidentiality while handling sensitive documents and discussions.Travel & Event ManagementPlan and manage travel itineraries, visa applications, and accommodation arrangements for the CEO.Coordinate executive events, including venue selection, guest management, awards and recognitions, and agenda preparation.Oversee hospitality arrangements for visiting clients and business partners.Administrative & Office ManagementMaintain organized and confidential records, including files, personal documents, and company data.Manage office inventory and supplies, ensuring operational efficiency.Handle expense reports, travel reimbursements, and financial submissions to the finance department.Format and prepare high-quality presentations, memos, and reports for internal and external use.Communication & RepresentationProfessionally represent the CEO in meetings, calls, and correspondence as required.Ensure clear and effective communication across teams and external stakeholders.Assist in branding, procurement, and site-related team interactions when necessary.Qualifications & ExperienceEducationBachelor’s degree in Engineering or MBA would be consideredExperienceMinimum of 5+ years of experience in an executive assistant's role, preferably in real estate, commercial, or hospitality industries.Key Competencies & SkillsExceptional written and verbal communication skills.Strong time management, organizational, and multitasking abilities.Proficiency in MS Office (Excel, PowerPoint, Word) and commonly used collaboration tools such as Zoom.Ability to maintain professionalism, discretion, and confidentiality in all matters.Strong interpersonal skills, with the ability to build and maintain relationships across all levels.Multi-lingual proficiency (English, Hindi, and Marathi preferred).Well-groomed, polished, and presentable.Key RelationshipsInternal StakeholdersGeneral ManagerProcurement TeamBranding & Sales TeamSite TeamExternal StakeholdersClientsArchitects & ConsultantsGovernment BodiesVendorsAdditional InformationFlexibility to travel as required for business meetings and engagements.

We are looking for a friendly and professional Receptionist to manage the front desk and ensure the smooth operation of our office. The Receptionist will be the first point of contact for visitors, clients, and employees. This role requires excellent communication skills, a professional demeanor, and the ability to handle multiple tasks in a fast-paced environment.Key Responsibilities:Greet and welcome visitors in a professional and courteous manner.Answer and direct phone calls, emails, and inquiries to the appropriate departments.Maintain and manage the front desk area, ensuring it is neat and organized.Handle incoming and outgoing mail and packages.Assist with administrative tasks, including filing, data entry, and preparing documents.Maintain office supplies inventory and order replenishments when necessary.Ensure a positive experience for visitors and clients by providing excellent customer service.Handle and maintain confidential information with discretion.Qualifications:High school diploma or equivalent; additional qualifications in office administration or hospitality are a plus.Proven experience as a receptionist or in a customer-facing role.Excellent communication and interpersonal skills.Professional appearance and demeanor.Strong organizational and multitasking abilities.Basic knowledge of office equipment and Microsoft Office Suite.Skills:Strong phone etiquette and customer service skills.Ability to work efficiently and manage multiple tasks simultaneously.High attention to detail and strong problem-solving skills.Friendly, approachable, and professional attitude.