Meeting Coordination and Communication

Job Description

2. Meeting Coordination and Communication Set up and conduct meetings as required, ensuring efficient scheduling and communication. Manage key information flow by handling minutes of meetings, maintaining e-calendars, sending emails, drafting memos, presentations, and reports on behalf of the executive. -Summarize by distilling complex information into a concise and impactful overview. Act as a follow-up manager to ensure the execution of agreed actions across the Board and Senior Leadership Team. Attend and present at Senior Leadership Team meetings (both on-site and off-site), using effective presentation methods. 3. Documentation and Record Maintenance Maintain comprehensive and accurate records, ensuring organizational processes are documented and accessible. 4. nbsp; Travel and Event Management Organize and manage travel logistics for senior executives, ensuring seamless travel experiences. Plan and coordinate team communications and events, both internal and off-site. Qualification nbsp; Requirements : Educational: nbsp; Bachelors degree or equivalent in a relevant field. Additional certifications or a postgraduate diploma are advantageous. Work Experience: A minimum of four years of experience in an administrative role directly reporting to upper management. Experience in overseeing budgets and expenses. Experience in developing internal processes and improvements. Skills: Proficiency with office productivity tools and an aptitude for learning new software and systems. Strong time-management skills and ability to organize and coordinate multiple concurrent projects. Excellent verbal and written communication skills. Ability to maintain discretion and confidentiality. Strong interpersonal skills for effective client and staff interaction. Attributes: Tech-savvy with a professional approach. Flexible team player, adaptable to changes and challenges.