Job Description

KEY ROLES RESPONSIBILITIES System Process: Establish Processes for Procure to Pay , Set policy and guidelines for delivering commercial and cost effective procuring process for the business. Review of Various MIS report Based on Procurement ( i.e Saving Report , Expenditure on Capital Goods, Monthly Procurement report(Project wise ) , Procurement Status Report etc . Establish Processes for Order Cash Management , Set Policy guidelines for Customer order vetting, Review of commercial exposure, Tax Compliance, Margin Sheet Review with Budgeted cost and Various cost head for the project Direct and indirect cost Review of Opportunity for business pipeline and billing plan as per approved opportunity in the CRM (Oracle ) Control of CRM approval for budget and margin with exposure of commercial Customer Contract report review Project wise and Customer PO Wise for open contract value and overdue billing and Revenue Report . SCM Process for Import and RMA, Warehouse Management , Last mile Delivery planning review , POD tracker review and Invoice submission records review to ensure successful parking of Invoice at customer site for smooth Collection of AR ERP -Oracle fusion process control and enhancement - Enhancement in the ERP system to control errors and adopted the best commercial practices. PPM Billing Contract Management, PPM Project Financial Management, Resource Billing and Deployment control, Order Management, Procurement Process , SCM Logistics . CRM Vendor Management: Vendor Evaluation , Vendor Selection and Vendor Rating on Price, Service Levels and continual feedback to Vendors to improve their Performance (As per Quality of Standard). Coordinate with Vendors (domestic foreign suppliers) Logistics department for incoming goods. Supplier Performance Tracking and Evaluation (the process of assessing the Suppliers services based on various factors such as quality of goods provided, timeliness of supply and adherence to terms and conditions. IT infra and Cybersecurity OEM co-ordination for better pricing for Bid / RFP Disti Management for better pricing and best payment Terms and Payable process control Finalization of Contracts : Understanding Customer requirements / customer tenders (For Internal Customer) w.r.t. Technical, commercial; Logistics and accordingly devise Order fulfillment Logistics Systems solutions for same Negotiation with vendors/ supplier (Disti / OEM) to reduce cost and improve delivery as well as reliability. Ensuring timely deliverables as per requirement of Project team. Planning and management of all activities involved in sourcing, procurement conversion, and logistics management. Timely Contract Finalization with Vendor including techno commercial terms condition. Compliance to Cycle Time: For approval of Capex/ PR, PO Approval as per agreed SLAs with the users- Tracking and design of Contract in the PPM Contract Management (Oracle) with Contract Start Date and end for timely billing and future billing control. Order Acquisition and Processing, Handling Order Management /Procure to Pay Supply chain Relationship. Price determination (comparing quotes received from various Suppliers and choosing one supplier based on varying factors as quality of good or service, price, negotiations etc) Purchase Order creation (a document that is a contract between the Supplier and the Buyer stating the terms conditions, price, quantity of the good they are providing) Release POs to vendors based on contracts finalized Coordinating with vendors for schedules/ Advance Shipping Notifications/ Final shipping document. Liaise with Accounts Payable Department to ensure accurate and timely payment of invoices, as necessary for the business with the supplier. Reconciliation of vendor Invoice and payment, Advance payment settlement. GSTR-Reconciliation. Liaise with Import Department for Timely custom Clearance within free limit to save demurrage. Identify cost reduction opportunities to achieve financial goals Savings/Cost Reduction on the Value of Purchases: Minimum 5% - (basis Last Sourcing Cost or negotiated cost by the Sales Team. Credit Period: Free Credit of 90 to 120 days for minimum 90% value of the contract balance 10% minimum 60 days Revenue recognition: Control of revenue leakage and close ordination with Finance to adhere the process of revenue recognition as per accounting policy. Support for arranging all required information and documentation for revenue recognition and cost recognition. Timely closure of month end process and arranging documents and information Cost provision, Unbilled Revenue details, Project completion data and evidence. Margin sheet evaluation to ensure correct budgeted and actual cost captured in the system.