Position Overview:
The EXIM Manager will be responsible for managing end-to-end import and export operations, including customs clearance, documentation, logistics coordination, statutory compliance, and interaction with regulatory bodies. The role requires strong knowledge of EXIM policies, customs procedures, HSN classification, export benefits, and international trade practices. The incumbent will ensure timely clearance of goods, accurate documentation, effective coordination with stakeholders, and adherence to all applicable regulatory requirements.
Key Responsibilities:
- Manage import customs clearance processes by preparing and submitting accurate documentation required for filing the Bill of Entry.
- Coordinate with the Customs House Agent (CHA) and provide all relevant documents to ensure timely and smooth customs clearance.
- Identify correct HSN codes and determine applicable customs duty rates for all imported and exported items.
- Ensure comprehensive knowledge and application of Export-Import policies, rules, and procedures.
- Prepare and arrange documentation related to export incentives such as Duty Drawback, RoDTEP, Advance License, EPCG License, and other schemes.
- Ensure compliance with statutory requirements for DGFT, Pharmexcil, Customs, and other regulatory authorities in coordination with internal departments.
- Visit Customs, DGFT, Banks, and Insurance offices to resolve operational issues and ensure process continuity.
- Submit export documents to bankers for lodgement and follow up for processing and approvals.
- Coordinate with Banks, CHA, Freight Forwarders, and Shipping Lines to obtain Bank Realization Certificates (BRC) and ensure end-to-end shipment completion.
- Compile and submit data for pending Proof of Export (PoE) to GST and Customs departments as per requirements.
- Review Letters of Credit (LC), communicate requirements to customers, and arrange LC amendments as needed.
- Plan logistics and dispatch schedules in coordination with business requirements and production teams.
- Review freight quotations from forwarding agencies and negotiate competitive rates.
- Negotiate with transporters, freight forwarders, and shipping lines to secure efficient and cost-effective services.
- Review all export documents, ensure compliance, and communicate pre-dispatch requirements to CHA and forwarders.
- Prepare regular MIS reports related to import/export activities, freight, customs clearance status, and export benefits.
- Manage insurance processes, including survey coordination and insurance claim applications for damage or loss.
- Prepare Certificates of Origin and ensure accuracy as per destination country requirements.
- Keep updated with changes in EXIM policies, DGFT notifications, customs procedures, and international trade regulations.
Desired Candidate Profile:
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Qualification:
Graduate/Post-Graduate in Commerce, International Business, Supply Chain, or related stream. -
Experience:
5-12 years of hands-on experience in import/export operations, customs clearance, logistics, and EXIM compliance. - Strong knowledge of HSN classification, customs duty rates, and EXIM policies.
- Experience in handling documentation for export benefits such as Drawback, RoDTEP, EPCG, and Advance License.
- Proven ability to coordinate with DGFT, Customs, Banks, Shipping Lines, and other statutory bodies.
- Familiarity with Letter of Credit (LC) terms, INCOTERMS, and international trade documentation.
- Excellent negotiation skills with transporters, freight forwarders, and CHAs.
- Strong communication, documentation, and analytical skills.
- Ability to manage multiple shipments, prioritize tasks, and ensure timely closures.
Key Competencies:
- Strong understanding of EXIM regulations compliance
- Documentation accuracy attention to detail
- Coordination stakeholder management
- Problem-solving analytical thinking
- Negotiation vendor management
- Planning logistics management
- Adaptability to regulatory updates
- Decision-making process ownership
