Manager - Administration & Purchase

Job Description

The Manager - Administration & Purchase is responsible for overseeing the efficient operation of administrative services and procurement processes within the organization. This role involves managing daily office operations, ensuring the timely and cost-effective procurement of goods and services, and maintaining a well-organized and productive work environment. Key Responsibilities: Administration Management: Supervise and coordinate office administration, including facility management, maintenance, security, and general office upkeep. Manage office supplies and inventory, ensuring availability and cost-efficiency. Oversee administrative staff, providing guidance, support, and performance evaluations. Implement and maintain office policies and procedures to ensure smooth operations. Ensure compliance with legal, health, and safety regulations. Purchase Management: Develop and execute procurement strategies to acquire goods and services that meet the organization's quality, cost, and delivery requirements. Negotiate contracts and agreements with suppliers to secure favorable terms and conditions. Monitor vendor performance, ensuring timely delivery and quality of products/services. Maintain and update records of purchases, pricing, and inventory. Collaborate with various departments to understand their needs and plan purchases accordingly. Budget Management: Prepare and manage the budget for administrative and procurement activities, ensuring cost control and financial efficiency. Monitor expenses, identify cost-saving opportunities, and implement measures to optimize spending. Vendor Relationship Management: Build and maintain strong relationships with vendors and suppliers to ensure reliable and high-quality service. Conduct regular evaluations of vendors based on performance, quality, and cost-effectiveness. Reporting & Documentation: Prepare and present regular reports on administrative and procurement activities to senior management. Maintain accurate and up-to-date records of contracts, purchases, and inventory. Continuous Improvement: Identify areas for improvement in administrative and procurement processes, and implement best practices. Stay updated on industry trends, regulations, and innovations to ensure the organization remains competitive. Qualifications: Bachelor's degree in Business Administration, Supply Chain Management, or a related field. Proven experience in administration and procurement management, with at least 5 years in a managerial role. Strong negotiation, communication, and interpersonal skills. Excellent organizational and multitasking abilities. Proficiency in procurement software and Microsoft Office Suite. Knowledge of legal and regulatory requirements related to procurement and workplace safety. Ability to work under pressure and meet deadlines. Key Skills: Leadership and team management Strategic planning and execution Financial acumen and budget management Problem-solving and decision-making Attention to detail and accuracy This role is critical in ensuring that the organization's administrative and procurement functions are efficient, cost-effective, and aligned with the company's overall goals and objectives. Show more Show less