Management Trainee, Collections

Management Trainee, Collections

Qualified candidate will be responsible for the accurate and timely application of customer payments application and resolution of unapplied cash items according to established policies and procedures. Well known of customer collection strategies to reduce DSO.

Responsibilities

• Regular and prompt email contact with assigned customers to build customer relationships and to ensure minimum bad debt risk, this is to be completed by achieving assigned collections and call quality targets

• Act in compliance with company goals, policies, and procedures as they pertain to collection activity, our collections strategy and specified Accounts Receivable goals and objectives

• Communicate with the Sales Department on past due accounts at specified intervals. Inform sales representatives and management of changes in account status in a timely manner

• Meet defined department and individual goals along with assigned month end reporting deadlines and activity metrics

• Establish and maintain effective and cooperative working relationships within the department and company (ex. Disputes,AR). Communicate with internal staff regarding customer payments and issues preventing a timely resolution.

• Manage customers by remaining polite, tactful, firm and professional and follow up frequently for payment commitments, Provide high-quality customer service in a timely manner

• Maintain client confidentiality and deliver a consistent and professional level of service at all times

• Assist customers with vendor registration via online customer payment portals

• Enter detailed notes and client information in the online collection tool

• Research and perform special projects and other activities as needed

• Provide backup support for Collections Supervisor where necessary

• Apply collections strategies to reduce the overall DSO while collecting all past due invoices.

• Build customer relationships through phone calls and emails to establish good communication and anticipate any risk of late payment or disputes.

• Maintain client confidentiality and delivering a consistent and professional level of customer service at all times

• Build and maintaining strong relationships with all internal stakeholders such as Sales, Dispute, Billing, AR, Customer Service Teams to ensure issues and queries are addressed and resolved

• Identify and reporting any potential risk as early on as possible related to specific client, industry, country, regions or else to your Collections Supervisor

• Maintain regular detailed notes and client information in our Collections tool

• Inform sales representatives and Collections Supervisor of significant changes in account status in a timely and professional manner

• Act in compliance with the company and Team policies, goals, and procedures, along with Sarbanes-Oxley (SOX Compliance) requirements.

• Work to meet the monthly forecasting and cash collections targets in a very transparent and timely manner.

• Identify and recommending opportunities for improvement in existing procedures and processes along with recommending relevant solutions and/or strategies for identified problematic customers or regions

• Work closely with our Accounts Receivables Team (AR) to ensure timely and accurate allocation of cash received.

• Provide support and analysis for special projects or reporting, as required by Management.

Qualifications we seek in you!

Minimum Qualifications

• Communicate clearly and effectively

• Strong knowledge of MS Office, including Excel

• Detail oriented, organized and focused on accuracy and meeting deadlines

• Must be a team player to blend individual tasks / processes to achieve group objectives

• Good understanding of large ERP systems, preferably SAP

• Good knowledge of general accounting principles, regulatory standards and compliance requirements

• Proficiency in Microsoft Office Suite (Excel, Word, Power-point) and Google Workspaces (Gmail, Sheets, Docs, Drive)

• Excellent analytical, problem solving and decision-making skills

• Customer focused with effective verbal and written communication skills

Preferred Qualifications/ Skills

• Excellent verbal and written communication skills.

• Quick learner and self-starter, capable of working independently or collaboratively.

• Detail oriented and the ability to maintain a high level of accuracy.

• Demonstrated ability to analyse information, think critically, and solve problems.