Management Associate

Job Description

As the Management Associate ,you will play a crucial role in ensuring the smooth functioning of the production department. You will be responsible for managing the Production Heads schedule, coordinating meetings, and assisting with various administrative tasks to ensure the smooth functioning of day-to-day operations. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment. Key Responsibilities The Management Associate is responsible for providing administrative support to senior executives, including managing schedules, arranging appointments, coordinating meetings, and handling phone calls and emails. Coordinate and prioritize the Production Heads daily activities, ensuring deadlines are met and priorities are clear Assist in the preparation of materials for meetings, presentations, and reports Provide administrative support to the production team as needed, including coordinating travel arrangements, processing expenses, and managing correspondence Responsible for managing travel arrangements, including flights, hotels, and ground transportation. This includes coordinating logistics for domestic and international travel and ensuring that travel plans are executed seamlessly. Coordinating and scheduling meetings, including preparing agendas, setting up meeting rooms, and managing follow-up tasks. Assist the senior executive in preparing and formatting documents, including reports, presentations, and correspondence. Managing communication between the senior executive and internal and external stakeholders. This includes managing email, phone calls, and correspondence and ensuring that messages are communicated effectively and in a timely manner. Act as a liaison between the Production Head and internal/external stakeholders, including team members, Consultants, and clients Responsible for managing special projects and initiatives, including coordinating cross-functional teams and tracking project timelines Handle sensitive and confidential information with discretion and professionalism Qualifications Bachelors degree preferred 1 year experience as an executive assistant or similar administrative role, preferably in software companies. Excellent organizational and time-management skills Strong written and verbal communication skills Proficiency in Microsoft Office suite Ability to multitask and prioritize tasks effectively in a fast-paced environment Attention to detail and high level of accuracy Flexibility to adapt to changing priorities