Job Description

Role & responsibilities Job Summary: The Lease Administrator will be responsible for overseeing the administration of leases within the bank, including real estate and equipment leases. The role includes managing lease documentation, ensuring compliance with lease terms, coordinating lease renewals and terminations, and assisting in lease-related financial analysis and reporting. Key Responsibilities: Lease Management: Administer and maintain accurate records for all bank leases, including real estate, equipment, and other leased assets. Ensure all lease agreements comply with legal requirements and internal policies. Track key lease dates (e.g., renewal, expiration, rent adjustments) and notify relevant parties in advance. Lease Documentation: Review and manage lease agreements, amendments, and renewals. Coordinate with legal and finance teams to ensure proper documentation is prepared, signed, and archived. Maintain a centralized lease database for easy access and reporting. Financial Tracking and Reporting: Work with the finance department to track lease payments, deposits, and other financial obligations. Prepare lease-related financial reports for internal stakeholders. Assist in budgeting and forecasting for lease expenses. Lease Negotiations and Renewals: Assist in the negotiation of lease terms with landlords or lessors. Work closely with management teams to evaluate lease renewal options and provide recommendations. Coordinate the process for lease renewals, terminations, and relocations. Compliance and Audits: Ensure all leases comply with accounting, tax, and legal requirements. Assist with audits and regulatory compliance checks related to lease agreements. Vendor and Landlord Relationship Management: Serve as the primary point of contact for landlords and vendors. Resolve any issues related to lease terms, conditions, or operational concerns. Maintain good working relationships with landlords, vendors, and other external partners. Risk Management: Identify and mitigate risks associated with leases, including missed renewals or incorrect financial reporting. Help ensure that lease liabilities are accurately reported on the banks balance sheet. Process Improvement: Continuously improve lease administration processes to ensure efficiency and reduce costs. Stay up to date on industry best practices and new leasing trends. Preferred candidate profile Education: Bachelor's degree in Business Administration, Real Estate, Finance, or related field. Experience: 1-3 years of experience in lease administration, preferably in the banking or financial sector. Knowledge of commercial real estate leases and lease accounting principles. Skills: Strong attention to detail and organizational skills. Excellent communication and negotiation skills. Ability to manage multiple leases and prioritize effectively. Proficiency with lease management software and Microsoft Office Suite (Excel, Word, PowerPoint). Knowledge of relevant laws and regulations (e.g., ASC 842 for lease accounting).