Lead Assistant Manager-Procure to Pay-PCARD and Travel Card Support

General Summary

The A/P Analyst / Concur Expense Administrator should have a strong technical understanding of accounts payable principles with solid working knowledge of department procedures to assist the Manager with analyses, projects, improvements, and troubleshooting. Mastery of job-related internal accounting software/systems and strong spreadsheet skills is required. The A/P Analyst position is responsible for overseeing the corporate expense activities and ensuring T&E and purchasing card expenses and expense reports are in compliance with our policies and procedures. The ideal candidate will drive continuous improvements and ensure proper processes and controls are in place.

Requirements

• Possess a strong understanding of the Accounts Payable concepts and principles.
• Assist the Accounts Payable team with complex issues that arise and provide guidance and/or training to team members, as needed.
• Post Accounts Payable data within the Accounts Payable module as needed; analyze erroneous data and take appropriate corrective action in a timely manner.
• Identify opportunities to streamline work and assist with departmental improvements.
• Perform month-end and year-end close activities.
• Assist the Accounts Payable Manager with external auditors requests by providing documentation, reconciliations, and/or explanations.
• Provide suggestions and assist with updates to the Corporate Card, T&E, and Purchasing Card policies, procedures, and forms.
• Prepare and analyze Accounts Payable and Concur reports for management, including statistics such as volume, total spending, nature of the spending, etc.
• Miscellaneous projects and analyses.
• Process full cycle expense reimbursement.
• Audit employee expense reports and ensure compliance with internal policies and guidelines.
• Respond to employee inquiries related to expense process and policies via email, instant message, and/or phone calls while providing superior customer service.
• Monitor past due expense reports and collaborate closely with employees and/or their managers to ensure timely submission of expense reports.
• Reconcile corporate credit cards and ensure timely payment.
• Code expense reports and credit card statement charges.
• Review, import, reconciliation, and process weekly integration files (SAE, 305 & 700) for Concur.
  

Competencies For Success And Requirements

• Accounting/Finance or Business coursework or degree preferred
• 5+ years of progressive accomplishments and responsibilities in T&E, corporate travel and accounts payable functions (Concur)
• Detail oriented; strong analytical skills
• Ability to multi-task assigned duties or projects
• Effective verbal and written communication skills
• Demonstrate the skillset to manage deadlines and proactively follow-up with internal and external clients
• Proficient with Microsoft Excel (required) and Word (a plus)
• Extensive knowledge of Oracle (Oracle R12 preferred)
• Knowledge of automated expense reporting software (Concur- a plus)