Job description for Plant Administration Position Title AGM/ DGM/GM Location – Baddi, HP Experience – 15 + years Preference – Candidates from Northern India preferred Industry – Manufacturing / Greenfield Project Overview: The Administration Head will be responsible for leading and managing all administrative functions of the organization, including facilities management, safety, security, transportation and support services. This role involves developing and implementing policies and procedures to ensure the smooth operation of administrative processes, maintaining a safe and secure work environment, and providing efficient support to all departments. Key Responsibilities 1. Administrative, Safety & Security Management Oversee daily administrative operations, Building Maintenance & plant round along with follow-up procedure Vehicle Management & Planning - Plan and coordinate logistics for company events, meetings, and conferences Employee dress code / uniform management for Cleanroom (DOs & Don’ts) - Supervise and manage administrative staff, ensuring efficient workflow and high performance. Awareness programs for Cleanroom Protocols & Trainings in coordination with L&D HOD Guest House management Hospitality Management Housekeeping management for best 5'S practices -sort, set in order, shine, standardize, sustain CCTV Monitoring & Control Men Movement & Gate Control Material Management & gate pass (RGP / NRGP) Control Garden Management & Plantation Waste Management & Disposal Procedure and management - Develop and implement safety policies and procedures in compliance with local regulations and company standards Daily plant round & RFID sensor check procedure Conduct regular safety audits and risk assessments to identify potential hazards. Coordinate safety training programs and drills for employees in coordination with the Safety Department Liaise with local law enforcement and emergency services as needed Manage incident reporting and investigation processes Time office management & Visitors management in terms of fooding and lodging Tea & Snakes arrangement in rotational shifts PR / PO generation for required material Duplicate key box management Oversee the maintenance and repair of office buildings, equipment, and facilities. 2. Budget and Resource Management Develop and manage the budget for administrative, safety, and security functions. Monitor expenses and optimize costs related to administrative services, facilities, and safety programs. Ensure efficient allocation and utilization of resources, including office space, equipment, and supplies. 3. Compliance and Reporting Ensure compliance with relevant laws, regulations, and standards related to safety, security, and administration. Maintain accurate records and documentation for audits and inspections. Prepare MIS on safety, security, and administrative matters to senior management. Qualifications Bachelor's degree in Business Administration, Management, Facilities Management, or a related field. A master's degree or professional certification (e.g., Certified Facility Manager, Certified Safety Professional) is preferred.
