It Procurement Executive

Job Description

Role & responsibilities IT Procurement Management 1.1 Organize proposals for PO issuances related to service renewals or new procurement services. 1.2 Initiate PR creation for necessary POs related to service renewals and new procurement requests; follow up with Mybuy/GP team for validation and releases. 1.3 Ensure timely deliveries by actively following up with suppliers and providing updates. 1.4 Close GRNs for delivered Capex/Opex materials. 1.5 Create and complete catalogues in collaboration with teams. 1.6 Raise CAR Capex and follow up for approvals with stakeholders. 1.7 Collaborate with the IBM team to create IO and Asset codes. 1.8 Effectively manage the PO budget and take action on increases when necessary. 2. Develop the annual Capex Opex budget and share it with the I&O Lead after thorough diligence and discussion. 3. Ensure the timely renewal of services contracts with multiple vendors, including Telco, Mobility, print services, and service management. 4. Reconcile quarterly FAR and close action items with controls and the CIO. 5. Respond to GCS IT FAKC observations and share the necessary artifacts. 6. Vendor Governance 6.1 Conduct and manage vendor governance meetings, resolving outstanding issues related to support, payments, and any other support required. 6.2 Ensure timely service and material deliveries. 6.3 Evaluate all documents related to GSTN, SME Certificate, and mobile number for new vendor registrations. 6.4 Update vendor details promptly in case of any changes. 7. Asset Management 7.1 Track all IT asset issuances (including laptops, desktops, and consumables), updating the asset register and Service Now CMDB. 7.2 Monitor OOW assets and share procurement forecasts. 7.3 Ensure timely IT EUC asset TLM refreshes and share updates. 7.4 Share weekly and monthly reports of available IT asset stocks for Capex and consumables. 7.5 Update tickets and ensure the timely closure of issues. 8. Payment Management 8.1 Track timely invoice submissions, evaluate details firsthand, and follow up for approvals and payment releases. 8.2 Reconcile long-pending payments and drive through payment releases. Preferred candidate profile IT Procurement Management Perks and benefits