Invoice Processing Specialist

Job Description

Job Summary : The Invoice Processing Specialist is responsible for handling, reviewing, and processing invoices in a timely and accurate manner. This role ensures compliance with company policies, vendor agreements, and financial regulations while resolving discrepancies and improving invoice workflows. Key Responsibilities : 1. Invoice Processing: Review, and process invoices in SAP, ensuring accuracy and compliance with company policies. 2. Validation & Verification: Verify invoice details, such as pricing, purchase order (PO) matching, tax calculations, and vendor information. 3. Accounts Payable Support: Assist in the resolution of invoice discrepancies, vendor inquiries, and payment issues. 4. Compliance & Documentation: Ensure all invoices comply with internal controls, tax regulations, and audit requirements. 5. Coordination with Stakeholders: Work closely with vendors, procurement teams, and finance departments to resolve disputes and ensure smooth payment processes. 6. System Management: Enter invoice data into ERP or accounting software (e.g., SAP) and maintain records for future reference. 7. Reconciliation: Perform monthly reconciliations of accounts payable and vendor statements to ensure data accuracy. 8. Process Improvement: Identify opportunities to enhance invoice processing efficiency and automation. 9. Experience in Invoice Validation, workflow management. Required Skills & Qualifications : 1. Education: Bachelors degree in accounting, Finance, Business Administration, or related field. 2. Experience: 2-4 years of experience in accounts payable, invoice processing, or a similar role. 3. Technical Skills: Proficiency in ERP systems (SAP) is must and Microsoft tools like excel. 4. Attention to Detail: Strong analytical skills and accuracy in processing financial data. 5. Communication: Ability to communicate effectively with internal teams and external vendors. 6. Problem-Solving: Capable of identifying and resolving discrepancies in invoices and payments. 7. Time Management: Ability to handle high-volume transactions and meet deadlines. Preferred Qualifications: 1. Experience with automated invoice processing tools. 2. Knowledge of tax regulations and compliance related to accounts payable. 3. Understanding of procurement and P2P (Procure-to-Pay) processes. 4. Be a good team player, problem solver.