Invoice Executive

Job Description

Job Summary We are seeking a detail-oriented and highly organized individual to join our team as an Invoice Executive. The ideal candidate will be responsible for generating and managing invoices for both internal and external clients on a daily and monthly basis. The candidate will also ensure timely follow-up on pending work orders, maintain accurate archiving of invoice data, and prepare error-free reports and documentation for management. Role & responsibilities Invoice Generation : Create invoices for all clients on a daily and monthly basis, ensuring accuracy and timely submission. Invoice Follow-Up : Monitor and follow up on both internal and external invoicing processes to ensure payments are processed efficiently. Data Archiving : Organize and archive invoice data according to its respective categories for easy access and future reference. Client Management : Handle invoicing across various clients and contacts, ensuring that each invoice is properly documented and managed. Invoice Review : Identify and flag invoices that lack purchase orders (POs) or contain missing PO documentation. Pending Work Orders : Track outstanding work orders (WOs), follow up with clients, and send reminders to ensure timely resolution. Coordination : Work closely with Managers and Team Leaders to gather job cost details and confirm job completion status for accurate invoicing. Client Communication : Utilize strong written communication skills to interact with clients professionally and clearly. Analytical Skills : Apply strong analytical abilities to review and assess invoice data, ensuring that all information is accurate and complete. Reporting & Documentation : Prepare and provide error-free reports and daily documentation to management, ensuring transparency and accurate records. Preferred candidate profile Experience with invoicing and financial processes is preferred. Prior experience in the e-publishing/typesetting industry is a plus.