Human Resources Generalist

Company Description

Nivaran90, Memory Plus, and Memory Vita.

Role Description

The ideal candidate will be responsible for new hire orientation and on-boarding, Performance Management System, company policy and procedure adherence, payroll and benefits, Compliance and Advocacy, employee Separation. In addition, you will build strong relationships with our company's managers in order to help them with their human resource needs.

Responsibilities

• Develop and oversee new hire orientation, on-boarding efforts
• Appraisal and Performance Management
• Ensures compliance with company policies and procedures and legal Responsibilities
• Police implementation
• Employee relations and Employee engagement
• Assist with payroll and benefits administration
• Employee Separation

Qualifications

• Master's degree or equivalent experience in Business, Human Resources, or related area
• not more than 5 years' of experience working in Human Resources
• Strong interpersonal and communication skills
• Experience in FMCG industry is a must

Detailed JD as below

Purpose of the job

• Execute core HR functions, ensuring smooth employee lifecycle management from onboarding to exit.
• Handle day-to-day HR operations, including onboarding formalities, attendance tracking, leave management, performance monitoring, employee relations, and exit formalities.
• Ensure effective implementation of HR policies and procedures to maintain compliance and foster a positive workplace culture.
• Utilize the HRIS for efficient tracking, reporting, and management of employee data and HR processes.
• Maintain and update the entire employee database, ensuring accuracy and timely updates of employee records, personal details, and employment history.
• Provide accurate payroll inputs, including salary changes, deductions, attendance records, leave data, and other payroll-related details to the finance/payroll team.
• Oversee the processing of incentives, increments, and rewards & recognition programs.
• Coordinate with the HR Manager to support employee engagement initiatives and training & development programs.
• Prepare and maintain HR-related MIS reports for management review.

Key Performance Indicators

• Timely and accurate execution of onboarding processes.
• Employee retention and engagement scores.
• Compliance with labor laws and HR policies.
• Accuracy and timeliness of payroll inputs and HR documentation.
• Execution of training programs and competency development initiatives.
• Efficiency in managing HRIS and MIS reporting

Roles & Responsibilities

Onboarding

• Conduct and manage all joining formalities, including documentation verification, background checks, and benefits enrollment.
• Ensure smooth coordination with internal teams for workstation setup, IT access, and necessary resources for new hires.
• Conduct HR inductions and orientation sessions to familiarize new employees with company policies, culture, and expectations.
• Maintain a structured onboarding process and track completion to ensure compliance and efficiency.

Employee Relations & Engagement

• Act as a primary point of contact for employee queries, ensuring prompt resolution.
• Assist in organizing and implementing employee engagement initiatives, including R&R programs, incentives, and cultural activities.
• Address and resolve employee grievances in a fair and transparent manner.

Performance Management & Talent Development

• Assist in coordinating the performance appraisal process, ensuring timely feedback collection and documentation.
• Support managers in implementing performance improvement plans (PIP) for employees as required.
• Gather and compile training needs assessments and competency mapping data.
• Coordinate and track participation in training and development programs.

HR Policy Implementation & Compliance

• Ensure consistent application and adherence to HR policies, labor laws, and statutory requirements.
• Maintain and regularly update HR policies, employee handbooks, and compliance documentation.

Time & Attendance Management and Payroll Inputs

• Monitor and manage employee attendance, leaves, late arrivals, and overtime records through HRMS or other tracking systems.
• Ensure compliance with leave policies and escalate discrepancies when necessary.
• Provide accurate payroll inputs, including attendance data, leave records, loss of pay (LOP) calculations, expenses related to travel (according to the Travel policy) and incentive details to the finance/payroll team.
• Process increments, incentives, and rewards & recognition payouts as per company policy.

HR Compliance Adherence

• Ensure compliance with labor laws, statutory regulations, and company policies.
• Conduct periodic HR audits to verify adherence to legal and policy requirements.
• Maintain statutory registers and assist in labor law documentation and compliance-related activities.
• Support responses to legal notices, employee grievances, and labor-related disputes.

HR Documentation & HRMS Utilization

• Maintain accurate and up-to-date employee records and HR documentation.
• Fully utilize HRMS for tracking employee data, generating reports, and managing HR operations.

Exit Management

• Manage the exit process, including conducting exit interviews, processing full & final settlements, and ensuring clearance formalities are completed.
• Document and analyze exit trends to identify potential areas for retention improvement.

MIS Reporting

• Prepare and maintain HR-related MIS reports with headcount and attrition