HR Executive

Job Description

Job Summary: The HR Executive is responsible for managing end-to-end human resource activities within the organization. This includes recruitment, onboarding, employee engagement, statutory compliance management (PF, ESI, PT), and ensuring smooth administrative processes. The ideal candidate should possess leadership qualities, be detail-oriented, and have experience in handling employee records, benefits, and statutory reporting. Key Responsibilities: 1. Recruitment & Talent Acquisition: Post job openings on relevant job portals, company website, and social media. Screen resumes, conduct telephonic or face-to-face interviews, and coordinate with hiring managers for final interviews. Maintain the candidate database and track recruitment metrics (e.g., time to hire, cost per hire, etc.). Maintain the candidate database and track recruitment metrics (e.g., time to hire, ost per hire, etc.). 2. Joining Formalities & Onboarding: Manage the entire onboarding process for new employees, ensuring all documentation is completed. Prepare offer letters, appointment letters, and other employment-related documents. Coordinate with the IT team and other departments to ensure all necessary systems and tools are set up for the new joiners. Conduct induction programs to introduce employees to company policies, culture, and the team. 3. Statutory Compliance Management: PF (Provident Fund) : Ensure timely enrollment of eligible employees into the PF scheme. Generate PF challans, file returns, and keep track of all employee contributions. ESI (Employee State Insurance) : Enroll employees for ESI benefits, ensuring compliance with ESI regulations. File ESI returns, generate challans, and update employee records regularly. PT (Professional Tax) : Ensure that professional tax deductions are made and filed on time for all employees in compliance with state laws. Other Statutory Payments : Ensure timely payment and filing of other statutory dues, including but not limited to gratuity, labor welfare fund, and other local taxes. 4. Payroll & Benefits Administration: Calculate employee salaries, incentives, bonuses, and other reimbursements. Ensure accurate and timely processing of payroll on a monthly basis. Maintain records of salary-related issues and address employee queries related to pay. Manage employee benefits such as insurance, bonuses, and any other allowances. 5. Employee Engagement & Relations: Implement employee engagement initiatives, including surveys, feedback sessions, and team-building activities. Address employee grievances and provide solutions in line with company policies. Maintain positive employee relations by fostering a culture of trust, open communication, and respect. 6. Security Management: Oversee and ensure the security of employee records and data in line with company policy and compliance regulations. Work with security agencies to ensure the safety of the workplace, monitor CCTV systems, and manage access controls. Enforce security protocols in case of emergencies (fire safety, evacuation procedures, etc.). 7. Documentation & Record Keeping: Maintain up-to-date and accurate employee records (personal details, contracts, appraisals, training, etc.). Ensure all HR documentation is handled in a confidential manner and stored securely. 8. Leadership & Team Collaboration: Exhibit leadership qualities and contribute to team goals and growth. Support HR initiatives by working collaboratively with other HR team members and cross-functional departments. Lead by example and encourage a positive work culture. Required Skills and Qualifications: Education : A Bachelors degree in Human Resources, Business Administration, or any related field. Experience : 10-14 years of experience in HR roles, especially in recruitment, statutory compliance, and employee relations. Knowledge of Laws & Regulations : Strong understanding of labor laws, statutory requirements like PF, ESI, PT, and other compliance issues. Communication Skills : Excellent verbal and written communication skills. Organizational Skills : Strong ability to multitask, prioritize tasks, and meet deadlines. Technical Proficiency : Familiarity with HR software and MS Office (Excel, Word, PowerPoint). Leadership Qualities : Ability to work independently, make decisions, and manage conflict effectively. Attention to Detail : Ability to maintain accuracy and confidentiality in all HR functions.