Job Description

House Manager/ Administrative Manager Location: Chandigarh Job Type: Full-time Job Summary: The House Manager is responsible for overseeing the daily operations of a private residence, ensuring the smooth running of household activities, managing staff (including drivers and service personnel), maintaining vehicles, and overseeing procurement and scheduling. The role requires strong organizational skills, attention to detail, and the ability to multitask efficiently. Key Responsibilities: Household Operations & Maintenance Oversee the maintenance, cleanliness, and security of the residence. Coordinate with vendors, service providers, and contractors for home repairs, renovations, and general upkeep. Ensure all household supplies, groceries, and essential materials are stocked and replenished. Implement and maintain inventory tracking for household goods and materials. Driver & Vehicle Management Supervise household drivers, ensuring punctuality, professionalism, and adherence to safety standards. Create and manage daily schedules for drivers, ensuring efficient transportation for the family, staff, and guests. Oversee the maintenance, servicing, and cleanliness of all household vehicles. Track fuel consumption, insurance, registrations, and routine servicing schedules for vehicles. Arrange transportation for special occasions, events, or emergency requirements. Scheduling & Logistics Management Maintain and coordinate the daily, weekly, and monthly calendar for the household and family members. Plan and oversee travel arrangements, including transportation, accommodations, and itineraries. Ensure smooth coordination of appointments, meetings, and events within and outside the household. Communicate effectively with drivers, household staff, and external service providers to ensure seamless scheduling. Procurement & Material Management Source and procure household goods, groceries, and other essential supplies. Manage relationships with vendors and negotiate contracts for household services and products. Maintain a well-organized inventory of household materials, ensuring cost-effective purchasing. Oversee the timely delivery and quality control of ordered materials and equipment. Staff Supervision & Management Oversee and manage household staff, including housekeepers, chefs, security personnel, and gardeners. Assign tasks, monitor performance, and ensure adherence to household standards. Train and guide staff to maintain professionalism, efficiency, and discretion. Ensure seamless coordination between different household departments. Event Planning & Guest Management Organize and manage household events, including private gatherings, formal dinners, and celebrations. Ensure guests receive high-quality hospitality, including accommodation and transportation arrangements. Liaise with caterers, decorators, and event planners for seamless event execution. Financial & Budget Management Maintain financial records of household expenses, including payroll, vendor payments, and purchases. Develop and monitor budgets for household operations, ensuring cost-efficiency. Track and review all invoices, receipts, and bills for accuracy and timely payments. Personal Assistance Assist the homeowner with daily schedules, reminders, and personal tasks. Run errands, including banking, shopping, and document management. Handle confidential matters with discretion and professionalism. Qualifications & Skills: Proven experience as a House Manager or in a similar role. Strong leadership and organizational skills. Excellent communication and interpersonal abilities. Ability to multitask, problem-solve, and prioritize tasks efficiently. Knowledge of vehicle maintenance, procurement processes, and household logistics. Proficiency in scheduling software and household management tools is a plus. Flexibility to work evenings, weekends, and holidays as needed. Preferred Experience: Experience in managing high-end residences or estates. Background in hospitality, logistics, or executive assistance. Strong understanding of transportation management and procurement practices.