Job Description

Job Profile We are looking for a dynamic and detail-oriented Japan Desk Coordinator / Help Desk Executive to support our business operations in Japan. This role is non-technical and focuses on administrative coordination, acting as the primary liaison between our office in Japan and the head office. The Japan Desk Coordinator will ensure seamless communication, manage schedules, and assist with various operational and administrative tasks to strengthen business relationships and facilitate effective collaboration. Experience: 5-7 years of experience in administrative roles, coordination, or business support, with exposure to international business relations (experience with Japanese companies is a plus). Education: Bachelors degree in Business Administration, International Relations, or a related field. Key Responsibilities Coordination & Communication: Serve as the main point of contact between Delta Global Allied Limiteds headquarters and our office in Japan, ensuring smooth and efficient communication across teams. Scheduling & Meetings: Arrange and coordinate meetings, video conferences, and business trips between teams in Japan and other global offices, ensuring all logistical details are managed effectively. Documentation & Reporting: Handle correspondence, prepare business documents, reports, and presentations as required, ensuring all information is accurate and delivered promptly. Business Support: Assist with administrative tasks such as preparing contracts, tracking project progress, and supporting business development initiatives with the Japanese market. Cultural Liaison: Support cross-cultural communication by understanding the business practices and cultural nuances of Japan, ensuring that communication and operations align with expectations. Travel & Logistics: Coordinate travel arrangements for the Japan team, including flights, accommodations, transportation, and other necessary logistics for business trips. Administrative Support: Assist the management team with general administrative support, including filing, document preparation, data entry, and other ad hoc tasks. Customer & Partner Relations: Assist with maintaining strong relationships with our partners and clients in Japan, addressing inquiries and providing necessary follow-up. Translation Assistance (if applicable): Support with language translation when needed, or liaise with professional translators to ensure accurate communication. Required Skills & Competencies: Strong interpersonal skills with the ability to work in a cross-cultural environment. Ability to handle sensitive information with confidentiality. Knowledge or interest in Japanese business culture and practices. A proactive mindset, capable of anticipating needs and taking initiative in a fast-paced environment. Excellent communication skills in English (verbal and written). Proficiency in Japanese is highly desirable but not mandatory. Strong organizational skills and the ability to manage multiple tasks and deadlines. Detail-oriented with a high level of accuracy in document preparation and scheduling. Familiarity with business operations, project coordination, and general office administration. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), email, and other communication tools. Be a part of a dynamic and growing organization where you can contribute to high-impact projects in the Oil & Gas, Infrastructure, and Power sectors. If you are an ambitious and forward-thinking professional eager to drive business success, we encourage you to apply!