Head of Administration

Job Description

Position Title : Administration Head – API Division Industry : Pharmaceutical Manufacturing (API) Educational Qualification : B. Pharm and MBA Experience Required : 10–15 years in API manufacturing operations Role Summary The Administration Head will be responsible for overseeing all administrative functions at the API manufacturing plant, ensuring compliance with industry regulations, maintaining facility standards, managing staff welfare, and ensuring efficient operations across departments. Key Responsibilities Regulatory & Statutory Compliance Ensure the plant complies with all relevant local and national pharmaceutical regulations. Maintain alignment with Good Manufacturing Practices (GMP). Liaise with regulatory authorities like CDSCO, FDA, and others for inspections, certifications, and audits. Ensure accurate documentation is maintained for all regulatory reviews. Implement and oversee SOPs related to administrative functions. Facility & Infrastructure Management Manage the upkeep of plant infrastructure in accordance with safety, health, and environmental protocols. Supervise the functioning of utilities including water systems, compressed air, and HVAC, ensuring operational standards meet pharmaceutical quality requirements. Ensure cleanroom environments are maintained as per required manufacturing norms. People & HR Administration Oversee employee welfare programs and promote a safe, healthy work environment. Supervise administrative staff functions including recruitment, payroll, appraisals, and training. Collaborate with HR to resolve workforce concerns and ensure legal compliance with labor and industrial safety regulations. Drive implementation of employee safety initiatives and development programs. Occupational Health & Safety Ensure workplace safety standards are met as per industry guidelines. Conduct periodic safety reviews and audits, implementing improvements when required. Maintain and evaluate emergency preparedness and disaster response mechanisms. Information Technology Oversight Monitor and manage IT systems essential for plant operations such as inventory control, compliance reporting, and scheduling. Coordinate with IT personnel to maintain system security and data integrity. Support digital transformation initiatives to improve efficiency and regulatory compliance. Stakeholder & Communication Management Serve as the key point of contact for interactions with external entities such as auditors, vendors, and contractors. Facilitate clear and effective communication between plant leadership and other departments. Prepare detailed reports and updates for senior management regarding administrative performance and initiatives. Environmental & Sustainability Oversight Ensure the plant adheres to environmental regulations regarding waste disposal, hazardous materials, and energy use. Promote and implement sustainable practices, including reducing environmental impact and resource consumption. Continuous Improvement & Reporting Lead initiatives to improve administrative processes, drive efficiency, and reduce operational waste. Track and report key performance indicators (KPIs) and other metrics to upper management. Support strategic planning through insightful data and operational analysis. Budget Management & Cost Efficiency Develop and manage the administrative budget in alignment with organizational goals. Identify opportunities for cost optimization without compromising on safety or compliance. Provide regular financial and operational updates to top management and adjust plans as necessary. Show more Show less