GM - Accounts Payable

Qualification:

Experience:

Function:

Location:

Reporting To:

Mandatory Requirement:

1. Role Purpose

end-to-end Accounts Payable (AP) function

2. Key Responsibilities

A. Accounts Payable Operations (End-to-End Ownership)

• Lead and manage the complete AP cycle including invoice receipt, validation, workflow approvals, 3-way match, GR/IR clearing, and posting in

  SAP

  .
• Review and approve high-value invoices, vendor bills, debit/credit notes, and employee claims.
• Manage all categories of payments—operational, capex, logistics, rentals, consultancy, utilities, imports, and advance payments.
• Ensure timely payment runs through SAP (F110), adherence to payment terms, and control over exceptions.
• Oversee AP month-end closure including provisioning, accruals, reconciliations, and schedules.

B. Vendor Lifecycle Management

• Ensure robust vendor onboarding including KYC checks, GST validation, bank verification, and master data creation in

  SAP Vendor Master

  .
• Conduct periodic vendor account reconciliations and resolve disputes or mismatches.
• Maintain vendor ageing; ensure no overdue payments unless justified.
• Review and optimize vendor payment terms in collaboration with procurement.
• Lead vendor performance reviews; drive transparency through AP dashboards.

C. Statutory Compliance & Taxation

• Ensure accurate GST, TDS, RCM applicability for every transaction processed in AP.
• Oversee correct SAP postings for GST credits, tax deductions, and reversals.
• Support preparation of GST returns (GSTR-2B, input reconciliations) & TDS filings.
• Ensure compliance with Companies Act, Income Tax Act, GST laws, and other statutory regulations.
• Maintain accurate documentation for tax audits and statutory audits.

D. Process Controls, Audit & Governance

• Establish strong internal controls and safeguard risks through SAP process controls (system validations, tolerance limits, payment blocks).
• Ensure compliance with

  ICFR

  , audit requirements, and internal SOPs.
• Lead internal, statutory, and IFC audits for the AP function.
• Ensure timely closure of audit observations and action plans.
• Implement and update SOPs, delegation of authority, and AP policy framework.

E. SAP, Automation & Process Improvement

• Serve as the AP process owner for

  SAP FI / MM modules

  .
• Drive automation initiatives like:
• OCR-based invoice capture
• Workflow digitization
• Vendor portal enhancements
• Automated 3-way match controls
• System-based TDS/GST validations
• Work closely with the SAP/IT team to troubleshoot issues, optimize processes, and implement enhancements.
• Develop actionable dashboards (processing TAT, exceptions, vendor ageing, DPO, etc.) using SAP analytics.

F. Stakeholder & Business Partnering

• Collaborate closely with Procurement, SCM, Treasury, Legal, and Operations teams.
• Support Treasury in planning weekly/monthly payment forecasts.
• Work cross-functionally to resolve bottlenecks affecting vendor payments or invoice approvals.
• Act as the point of escalation for critical vendor and internal stakeholder issues.

G. Team Leadership & Capacity Building

• Lead and mentor a team of AP managers/executives based at the Gurgaon office.
• Allocate workflows, set KRAs, track KPIs, and drive capability development.
• Conduct regular trainings on SAP AP processes, GST, TDS, and internal controls.
• Foster a high-performance culture grounded in discipline, accuracy, and ownership.

3. Key Deliverables / KRAs

• 100% adherence to payment schedules and vendor terms.
• High accuracy in invoice posting, tax application, and coding (<1% error rate).
• Reduction in invoice processing TAT through SAP automation.
• Zero non-compliance observations in internal/statutory audits.
• Effective GR/IR management with no ageing beyond defined timelines.
• Improved DPO while maintaining strong vendor relationships.
• High-quality MIS: weekly AP aging, vendor outstanding, spend analytics, exception reports, and TDS/GST accuracy.

4. Required Skills & Competencies

Must-Have Technical Skills

• Extensive hands-on experience in SAP

  (FI, MM, AP workflows, vendor master, payment runs, GR/IR).
• Strong knowledge of GST, TDS, Income Tax, accounting standards, and vendor compliance.
• Expertise in vendor reconciliation, cost center accounting, and financial controls.
• Thorough experience in handling large transaction volumes and multi-location AP operations.

Behavioral & Leadership Competencies

• Strong analytical approach and problem-solving ability.
• Excellent communication and vendor negotiation skills.
• High level of integrity, accuracy, and process discipline.
• Ability to lead teams and manage cross-functional expectations.
• Comfortable working in a dynamic and high-paced operational environment.

5. Education & Experience

• Chartered Accountant (CA) is mandatory.

• 12–14 years of relevant experience in Accounts Payable within large corporates, retail, manufacturing, or multi-location setups.

• SAP experience is mandatory

  (minimum 5–7 years hands-on; AP-specific).
• Experience in automation projects, shared services, or process transformation preferred.