Front Office Executive

Role & responsibilities

Key Responsibilities:

1. Operational Management:

• Assist in managing the day-to-day Admin operations of the showroom, ensuring compliance with company policies and procedures.

• Oversee showroom opening and closing procedures, ensuring all operational tasks are completed accurately and on time.

2. Inventory Management:

• Monitor and manage stationary & housekeeping inventory, ensuring demo-lifts are well maintained and displays of samples are visually appealing.

3. Showroom Presentation:

• Ensure the showroom is clean, organized, and visually appealing, adhering to company merchandising standards.

• Oversee the setup and maintenance of showroom displays, ensuring they are attractive and well-maintained.

4. Customer Service Support:

• Provide support to the sales team in handling customer inquiries and ensuring a high level of customer service.

• Address any operational issues that may arise during the showrooms operation, ensuring prompt resolution.

5. Documentation and Reporting:

• Maintain accurate records of showroom operations, including inventory counts, client walk ins, and maintenance logs.

• Prepare and submit regular reports on showroom maintenance reports, inventory, and operational issues to the reporting manager.

6. Maintenance and Facilities Management:

• Coordinate with maintenance personnel and vendors to ensure the showroom is well maintained and all equipment is in working order.

• Handle minor repairs and troubleshooting of showroom equipment and fixtures.

7. Compliance and Safety:

• Ensure compliance with health and safety regulations, maintaining a safe environment for staff and customers.

• Conduct regular safety inspections and address any hazards or safety concerns promptly.

Qualifications:

• Bachelor’s degree (preferred in any field, commonly in Commerce, Business Administration, or Arts), or Diploma holders in Hospitality, Front Office, or Retail Management.

Experience:

• 0-2 years for entry-level FOEs (Freshers can also be considered if they have strong communication and grooming skills).

• Experience in similar roles in retail, hospitality, or front-desk/customer-facing positions is highly preferred. Key Skills Required: • Excellent communication skills (Fluency in English and regional language).

• Customer service orientation.

• Good interpersonal skills and presentation.

• Basic computer knowledge (MS Office, email handling).

• Ability to handle walk-in clients, coordinate with internal teams, and manage basic administrative tasks. Grooming & Personality:

• Presentable appearance, neat grooming.

• Polite and professional behaviour.

• Ability to multitask and stay composed under pressure.