Front Office Coordinator

As a Front Desk and Visitor Management personnel, your responsibilities will include: - Greeting and managing all visitors, ensuring proper sign-in and providing guidance. - Conducting school tours for prospective parents and students as needed. - Ensuring the cleanliness and presentability of the reception area. - Arranging refreshments such as coffee and water for guests and staff at the reception. In terms of Security and Attendance, you will be expected to: - Monitor staff movement in and out and report any late arrivals. - Maintain records of daily attendance and share reports as required. For Parent and Public Communication, your duties will involve: - Handling phone and in-person inquiries from parents and visitors. - Coordinating parent communications, including scheduling appointments with teachers or school leadership. In Logistics and Distribution, you will: - Coordinate the distribution of school uniforms and books to students. - Manage interactions with vendors for supplies and services. - Assist in student transport coordination, including pick-up/drop logistics and communication with transport staff. Your role will also require Administrative Support tasks such as: - Managing and organizing school-related emails and correspondence. - Maintaining and updating student/staff data records as necessary. - Scheduling and managing appointments and meetings for the school office. In terms of ERP and Systems, you will be responsible for: - Supporting data entry and reporting using the school's ERP system. - Ensuring accuracy and timeliness of updates in ERP modules relevant to office functions. As part of Student Engagement, you will be expected to engage newly admitted students, especially young children, with games or activities during waiting periods.,