Front Office Assistant

Company -

Pratyin is a wholly subsidiary of Communication Experts Inc. multi-skilled IT solution & service provider with a highly competent workforce with strong global presence. With years of honed expertise in multiple sectored skills and quality improved methodologies, Pratyin adopts a competent global delivery model in providing value-based solutions as well as professional services to clients throughout globe. Through a decade, company has built a professional team with world-class processes and capabilities that helps clients manage through rapid changes in technology.
We work as a leading organization across globe in private, public & social sectors. Our scale, scope, & knowledge allow us to address problems that no one else can. We have deep functional & industry expertise as well as breadth of geographical reach. We are passionate about taking on immense challenges that matter to our clients. (www.pratyin.com)

Front-End Admin Job Responsibilities

• Greet and assist visitors, clients, and candidates entering the office.
  
• Maintain the visitor logbook and issue visitor passes.
  
• Handle incoming calls and direct them to the appropriate department.
  
• Manage reception area cleanliness and ensure it is presentable at all times.
  
• Handle daily office administrative tasks such as filing, documentation, and record-keeping.
  
• Maintain and update vendor contact lists, and office directories.
  
• Support HR and Operations teams with admin coordination, data entry, and basic documentation.
  
• Assist in preparing reports, letters, notices, and basic communication drafts.
  
• Manage courier services incoming and outgoing.
  
• Coordinate with vendors for stationery, pantry, housekeeping, and facility requirements.
  
• Monitor office supplies and place orders when required.
  
• Ensure smooth functioning of office equipment like printers, scanners, etc.
  
• Support new-joiner onboarding by preparing welcome kits and coordinating documentation.
  
• Maintain confidentiality of company information and documents.
  
• Ensure proper documentation of invoices, receipts, and administrative records. Manage the expense sheet on regular basis.
  
• Maintain a polite, professional, and approachable attitude at all times.
  
• Resolve inquiries promptly and escalate concerns to the appropriate team when necessary.