Front Office & Admin

Job Description

JOB DESCRIPTION OF EXECUTIVE-FRONT OFFICE ADMIN. Duties Responsibilities: Maintaining safe and clean reception area by complying with procedures, rules, and regulations. Maintains continuity among sub-staff team by documenting and communicating actions, irregularities, and continuing needs. Receiving visitors by greeting, welcoming and directing them appropriately. Answering screening and forwarding incoming phone calls. Receiving and sorting daily mail. Maintaining Employee Attendance Register and system update by operating TAM machine on regular basis. Keeping record of Employee Leave position and preparing Daily and Monthly Attendance Sheet and its communication. Making Receiving Phone Calls for Employees and Directors. Maintaining Incoming Outgoing Courier Details. Maintaining Bill Register and payment details of all the vendors. Keeping records of Inward and Outward Challan Register for coordinating with site supervisor, every evening. Keeping records of Purchase Register related to payments. Maintaining office stock in register as well as computer update on regular basis. Daily reminder of Director s schedule meetings. Organising the official meetings. Keeping record of all the photocopy, binding office printing works. Updating the records for all the car related service works in file and in the computer. Keeping records of all departments outgoing letters issued to Banks, Clients, Vendors and Contractors. Updating all the corporate connections numbers bills and payment details in manual register. Maintaining regularly all HR forms issued by the employees and duly signed by HOD and HRD. Assisting HRD in documentation and other HRAdministration related matters. Any other task related to HR Administration that may be assigned from time to time.