Front Desk Receptionist

Job Title: Front Desk Receptionist

Department: - Front Office

Reports To: Director

Location: - Viman Nagar (Pune)

Employment Type: Full-Time

Email: hr1@tirupatitravels.com

📞 Contact: 7447784912

(Only Female Candidates required)

Position Overview:

We are looking for a dynamic and professional Front Desk Receptionist & Assistant to the Director to join our team at our Viman Nagar office. This dual-role position requires an individual who can manage front office operations while also providing high-level administrative support to the Director. The ideal candidate will be well-organized, presentable, and able to handle responsibilities with discretion, efficiency, and attention to detail.

• Key Responsibilities:

Front Desk & Administrative Duties:

• Greet and welcome all visitors and clients with a positive and professional attitude.
• Manage incoming phone calls and route them to the appropriate departments.
• Maintain a clean, organized, and professional front office environment.
• Handle mail, couriers, and deliveries; manage outgoing communication.
• Coordinate meeting room bookings and visitor appointments.
• Maintain visitor logs and ensure adherence to office security protocols.
• Manage office supplies and coordinate with vendors for front office requirements.
• Manage the Director’s daily calendar, schedule meetings, and coordinate appointments.
• Arrange travel, accommodation, and logistics for official trips.
• Prepare reports, documents, presentations, and meeting agendas as needed.
• Handle confidential information with a high degree of discretion.
• Assist in organizing internal meetings, reviews, and business events.
• Follow up on tasks, meeting action points, and project timelines as directed.

Required Qualifications and Skills:

• Bachelor's degree in any discipline (preferred).
• 2–4 years of experience in front office operations or executive assistance.
• Strong communication skills—both verbal and written.
• Proficient in MS Office (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and multitasking skills.
• High level of professionalism and a customer service mindset.
• Ability to handle confidential matters with integrity and discretion.
• Pleasant personality, presentable appearance, and a proactive attitude.