Front Desk & Admin Executive

Job Description

Alpha Plus Technologies is seeking a proactive & efficient Front Desk & Admin Executive (Receptionist) to become a key member of our Alpha Plus family What You Will Do Front Desk & Admin Management Attend incoming calls and redirect them to the concerned stakeholders Attend visitors and guide them with their queries Ensure timely procurement and availability of stationery and other consumables as per office requirements Manage contacts with office administration-related service providers Ensure timely renewal of service contracts (like ACs, Fire Extinguishers, Pest Control, etc ) and update the AMC sheet for Office Assets under the departments charge Arrange for repairs & maintenance of office equipment, electric fixtures, furniture & fixtures, etc Manage incoming & outgoing couriers and maintenance of records Maintain availability and check-in, and check-out records of Library Books Update files, folders, and important documentation residing in all office cupboards Make arrangements for Air / Train tickets and Hotel bookings for Management executives Oversee Office Assistants (OAs) & Driver in their day-to-day (leaves, vouchers, attendance, etc ) activities ISO Management: Responsible for Execution / Implementation of the Quality Management System & Information Security Management System in your respective function Responsible for the effective execution of QMS Processes, Policies, Guidelines, and Procedures at the Department level Provide feedback on corrective action required or general inputs on QMS Policies, Procedures, Guidelines, and Processes of QMS / ISMS Awareness Education, Training, Documents & Records Control, Change Management, and Incident Management, at the Department level Any other roles and responsibilities as may be suggested by Department Head and/or CEO Personal Secretary to CEO Provide daily proactive and efficient secretarial & administrative support to the CEO Liaison with high-profile and senior personnel for external meetings Manage daily meetings & calendar schedule for the CEO Act as a channel between the CEO & Senior management by co-ordinating internal meetings and liaise effectively with business support colleagues What You Should Have Any Graduate with 2 3 years of experience Basic Computer skills (MS-Office) are a must A pleasing personality and excellent oral and written communication skills are pre-requisite Quick learner ADDED ADVANTAGE QUALIFICATION / SKILL-SETS Prior experience of 4 5 years in a similar job profile of Admin Executive and/or PS/PA to Management Executives Should be a self-initiator & approachable Good understanding of Office Management Good organizational and multi-tasking abilities