Fitout Executive

Job Description

Your role will involve managing and coordinating the purchase of goods and services on behalf of JLL. You will be responsible for making key decisions about stock control, preparing annual budgets, scheduling expenditures, analysing variances; initiating corrective actions. Following would be your key deliverables: Managing procurement information, systems and ensuring Implementation of proper Procurement process. Managing procurement staff, suppliers, SLAs. Effective proactive liaison with other departments as necessary to forecast and plan to meet the supply and demand with relevant quality. Negotiating and administration of purchasing, manpower & AMC contracts. Administration and reporting as necessary Development and management of Outsourcing strategy Ensure vendor statutory compliances Carrying out Procurement & Store audits Liaising with site store departments to have effective stock control. Managing and administering the supplies contracts. Conducting bidding process / RFP floating if required. Defining specifications of services / good in consultation with Operations teams. Maintaining good relationships with supplier. Maintaining database of vendors / suppliers category wise Receive invoices from vendor and update in invoice tracker Prepare invoice stamp, review correctness of invoices, and obtain approval from property manager before sending to back office team for booking in accounting software. Process vendor payments and conduct vendor reconciliation twice a year with balance confirmation from vendors You will be responsible to accurate generation of common area maintenance, utility and other invoice, collection, updating in accounting software. Ensure the preparation of year-end expense reconciliation reports and monitor tenant collections/credits. Monitor collections and coordinate default proceedings Prepare all financial reports and review with Compliance and Liaisoning Manager. Assist in annual budget preparation and year-end recoveries.