PawsnCollars is a holistic pet lifestyle brand and retail chain offering premium pet products, services, and experiences for pets and pet parents. The Finance Associate will support our store outlets with accurate daily, weekly, and monthly financial tracking and reporting to enable smooth operations and informed decision-making.
Key Responsibilities
Daily activities
- Perform daily sales reconciliation for store outlets, ensuring that POS sales, cash, UPI, card, and other payment modes match bank and system records.
- Reconcile daily payments received against invoices, bills, and sales orders; promptly highlight and help resolve discrepancies.
- Review daily appointments (grooming, vet, café, pet spa, etc.), track show-ups vs. no-shows, and ensure conversions to sales and payments are accurately recorded.
- Monitor daily pet hotel/boarding bookings, check-ins, and check-outs, ensuring all related sales and payments are correctly captured and reconciled.
Weekly activities
- Conduct weekly payment reconciliation across store outlets, validating collections vs. deposits and digital payment settlements.
- Coordinate with store managers and operations teams to follow up on pending payments, short settlements, or mismatches.
Monthly activities
- Perform monthly sales reconciliation by outlet, category, and channel to ensure all recorded revenue is accurate and complete.
- Carry out monthly inventory valuation and inventory vs. sales checks, comparing physical/recorded stock with sales data to identify shrinkage, stock issues, or data errors.
- Support month-end closing activities, including preparation of reports for management and coordination with the central finance/accounts team.
Reporting and analysis
- Prepare daily, weekly, and monthly sales reports by store, category, and service line (retail, grooming, veterinary, café, hotel, etc.).
- Prepare finance reports on collections, outstanding payments, refunds, discounts, and commissions as required.
- Compile dashboards and MIS reports using reporting tools (e.g., Excel, Google Sheets, BI/dashboard tools) to provide clear, actionable insights to management.
- Identify trends, anomalies, or discrepancies in data and proactively work with store and finance teams to correct issues.
Inventory and controls
- Support periodic stock counts and inventory audits at stores and the pet hotel, ensuring alignment between physical stock and system records.
- Track slow-moving and fast-moving SKUs and flag issues related to stock-outs, overstocking, or negative inventory.
- Help strengthen internal controls for cash handling, discount approvals, and refunds/returns at store level.
Required Qualifications and Skills
- Bachelor’s degree in Commerce, Finance, Accounting, or related field.
- 1-2 years of experience in finance, accounts, or retail store operations, preferably in retail, hospitality, or service businesses.
- Strong hands-on experience with:
- Excel / Google Sheets (vlookups, pivot tables, basic formulas, filters).
- POS systems and basic accounting/ERP or billing software.
- Reporting tools or BI dashboards (e.g., Power BI, Tableau, or similar) is a plus.
- Solid understanding of reconciliation (sales vs. payments, bank vs. POS, inventory vs. sales) and financial record accuracy.
- High attention to detail, numerical accuracy, and ability to work with large sets of transactional data.
- Strong communication skills and ability to coordinate with store teams, operations, and central finance.
- Comfortable working in a fast-paced, multi-outlet retail/service environment with daily and monthly deadlines.
Key Competencies
- Detail-oriented and process-driven.
- Strong ownership and accountability for numbers.
- Problem-solving mindset to investigate and resolve discrepancies.
- Integrity and confidentiality in handling financial data.
What We Offer
- Opportunity to work with a growing pet lifestyle brand and be close to store operations.
- Exposure to end-to-end store finance operations, reconciliations, and reporting.
- Collaborative work environment with pet-loving teams.
- Competitive salary and benefits based on experience.
How to Apply
Interested candidates can apply via Indeed/LinkedIn or email their CV with the subject line “Application – Finance Associate (PawsnCollars)” to [[email protected]] and mention current CTC, expected CTC, and notice period.
Add to the JD maintain ledger, Vendor payments and Invoices. Maintain paid and Unpaid filing system. Work with managers and plan payouts. give me revised version.
Here is the revised, structured JD including ledger, vendor payments, invoices, and payout planning.
Job Title: Finance Associate – Retail Stores (PawsnCollars)
Location: [City, State] | On-site at Store Outlets
About PawsnCollars
PawsnCollars is a holistic pet lifestyle brand and retail chain offering premium products and services for pets and pet parents, with a strong focus on accurate store-level finance, reconciliation, and reporting to support growth and customer experience.
Key Responsibilities
Daily activities
- Perform daily sales reconciliation for each store outlet, ensuring POS sales and all payment modes (cash, card, UPI, wallets, online) match system and bank records.
- Reconcile daily payments received against invoices, bills, and sales orders; promptly highlight and help resolve discrepancies.
- Review daily appointments (grooming, veterinary, café, spa, etc.), track show-ups vs. no-shows, and ensure conversions to sales and payments are correctly captured.
- Monitor daily pet hotel/boarding bookings, check-ins, and check-outs, ensuring all related sales and payments are accurately recorded and reconciled.
Weekly and monthly reconciliation
- Conduct weekly payment reconciliation across store outlets, validating collections vs. deposits and digital payment settlements.
- Perform monthly sales reconciliation by outlet, category, and service line to ensure completeness and accuracy of revenue.
- Carry out monthly inventory valuation and inventory vs. sales checks, comparing physical/recorded stock with sales data to identify shrinkage, stock issues, or data errors.
- Support month-end closing and reporting activities in coordination with the central finance/accounts team.
Ledger, vendor payments, and invoices
- Maintain accurate ledgers for store-level transactions, including sales, collections, vendor expenses, and other payables.
- Process and track vendor invoices, ensuring they are verified, coded correctly, and recorded in the system in line with company policies.
- Manage vendor payments in line with agreed credit terms; prepare payment proposals and schedules for approval and processing.
- Maintain an organized filing system (physical and/or digital) for paid and unpaid invoices, credit notes, and supporting documents to enable easy retrieval and audit trails.
- Regularly review unpaid/overdue invoices and coordinate with managers to prioritize and plan payouts while supporting cash-flow management.
Reporting and analysis
- Prepare daily, weekly, and monthly sales reports by store, category, and service line (retail, grooming, veterinary, café, hotel, etc.).
- Prepare finance reports on collections, outstanding payments, vendor dues, refunds, discounts, and commissions as required.
- Compile dashboards and MIS reports using reporting tools (Excel, Google Sheets, BI/dashboard tools) to provide clear, actionable insights to management.
- Identify trends, anomalies, or discrepancies in sales, payments, or inventory data and proactively work with store and finance teams to correct issues.
Inventory and controls
- Support periodic stock counts and inventory audits at stores and pet hotel, ensuring alignment between physical stock and system records.
- Track slow-moving and fast-moving SKUs and flag issues related to stock-outs, overstocking, or negative inventory.
- Help strengthen internal controls for cash handling, discount approvals, vendor payments, returns/refunds, and invoice approvals.
Collaboration and planning
- Work closely with store managers and operations leaders to plan vendor payouts and manage payment timelines in line with business priorities and cash flow.
- Coordinate with the central finance/accounts team on reconciliations, ledger queries, and process improvements.
Required Qualifications and Skills
- Bachelor’s degree in Commerce, Finance, Accounting, or related field.
- 2–4 years of experience in finance/accounts, accounts payable, or retail store finance operations, preferably in retail, hospitality, or services.
- Strong hands-on experience with:
- Excel / Google Sheets (lookups, pivot tables, formulas, filters).
- POS systems and basic accounting/ERP or billing software.
- Reporting / BI tools (e.g., Power BI, Tableau, or similar) is a plus.
- Good understanding of:
- Sales vs. payment reconciliation, bank vs. POS reconciliation.
- Inventory vs. sales reconciliation and basic inventory valuation concepts.
- Ledger maintenance, vendor invoices, and accounts payable cycles.
- High attention to detail, strong numerical accuracy, and ability to work with large sets of transactional data.
- Strong communication skills and ability to coordinate with store teams, vendors, and internal finance.
- Comfortable working in a fast-paced, multi-outlet environment with daily, weekly, and month-end deadlines.
Key Competencies
- Detail-oriented and process-driven.
- Strong ownership and accountability for numbers.
- Problem-solving mindset to investigate and resolve discrepancies.
- Integrity and confidentiality in handling financial data.
Job Types: Full-time, Permanent
Pay: ₹18,000.00 - ₹30,000.00 per month
Application Question(s):
Education:
Experience:
- Financial accounting: 1 year (Required)
Location:
- HSR Layout, Bengaluru, Karnataka (Required)
Willingness to travel:
Work Location: In person
