Finance & Administration Executive

Job Title:

Department:

Job Summary:

The Finance & Administration Executive is responsible for handling the companys financial operations, maintaining accurate accounting records, ensuring statutory compliance, and supporting general administrative functions. The role involves managing day-to-day finance activities while assisting in HR and office administration to ensure efficient business operations.

Key Responsibilities:

Finance & Accounting:

• Manage daily accounting operations including accounts payable, accounts receivable, petty cash, and bank reconciliation.
  
• Record and verify all financial transactions in the accounting system (e.g., Tally, QuickBooks, or SAP).
  
• Prepare monthly, quarterly, and annual financial statements and reports.
  
• Assist in budget preparation, financial forecasting, and cost control.
  
• Process vendor invoices, employee reimbursements, and payments in a timely manner.
  
• Maintain proper documentation for audits and assist auditors during financial reviews.
  
• Ensure compliance with all statutory requirements (GST, TDS, PF, ESI, Income Tax, etc.).
  

Administration:

• Manage procurement and inventory of office supplies and equipment.
  
• Coordinate with vendors and service providers for administrative requirements.
  
• Support HR functions such as attendance tracking, payroll coordination, and employee record maintenance.
  
• Oversee travel arrangements, office maintenance, and facility management.
  
• Assist in organizing meetings, company events, and documentation activities.
  

Skills & Competencies:

• Strong knowledge of accounting principles and statutory compliance.
  
• Proficiency in MS Excel and accounting software (Tally ERP, QuickBooks, Zoho Books, SAP, etc.).
  
• Excellent analytical, organizational, and multitasking skills.
  
• Strong written and verbal communication skills.
  
• High attention to detail, accuracy, and integrity.
  
• Ability to work independently and as part of a team.
  

Education & Qualifications:

• Bachelor’s degree in Commerce, Accounting, Finance, or Business Administration (B.Com / M.Com / MBA preferred).
  
• Professional certification (CA Inter / CMA Inter) will be an added advantage.