Facility Executive

Job Summary:

We are looking for a professional and well-organised Front Office & Admin Executive to join our team. This role involves managing front desk responsibilities along with providing key administrative support to ensure smooth day-to-day operations of the office.

Role & responsibilities

Front Office Duties:

• Greet and welcome guests, clients, and employees in a courteous manner.
• Manage the front desk attend incoming calls, direct them to concerned departments, and take messages.
• Handle visitor registrations and maintain security protocols (visitor passes, log books).
• Manage courier and mail services receive, dispatch, and log documents.
• Maintain a clean, presentable, and well-organized reception area.

Administrative Duties:

• Coordinate with housekeeping and maintenance teams to ensure upkeep of office premises.
• Assist in organizing meetings, internal events, and travel arrangements for staff.
• Maintain employee attendance logs and assist with HR documentation as required.
• Support other departments with scanning, photocopying, document preparation, and data entry.
• Handle petty cash and maintain related records, if applicable.
• Follow up on office AMC contracts, utility bills, and administrative compliance.

Preferred candidate profile:

• Bachelors degree in any discipline preferred.
• 14 years of experience in front office and/or administrative roles.
• Proficiency in MS Office Suite (Word, Excel, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and multitasking skills.
• Professional appearance and a customer-oriented approach.