Facilities Manager

Job Overview

The Facilities Manager is responsible for overseeing, maintaining, and improving all facility-related operations to ensure a safe, efficient, and well-functioning working environment. The role involves managing building maintenance, vendor coordination, safety compliance, resource planning, and day-to-day facility support.

Key Responsibilities

1. Facility Operations & Maintenance

• Oversee daily facility operations, housekeeping, and maintenance activities.
• Ensure timely maintenance of electrical, mechanical, HVAC, plumbing, and security systems.
• Conduct regular inspections of office premises to identify maintenance needs and safety risks.
• Manage preventive maintenance schedules and ensure minimal downtime.

2. Vendor & Contractor Management

• Manage contracts and relationships with vendors (security, housekeeping, AMC providers, etc.).
• Evaluate vendor performance, negotiate rates, and ensure service-level compliance.
• Coordinate with external contractors for repairs, renovation, and project work.

3. Health, Safety & Compliance

• Ensure compliance with statutory requirements and safety regulations.
• Implement workplace safety standards, fire safety checks, and emergency readiness procedures.
• Conduct safety drills and ensure proper functioning of fire systems.

4. Space & Asset Management

• Manage office space allocation, seating plans, and workspace utilization.
• Maintain asset inventory and ensure timely repair/ replacement of office equipment.
• Support setup for new office expansions or relocations.

5. Budgeting & Cost Control

• Prepare and manage facility budgets, including maintenance and utility expenses.
• Track and optimize operational costs through effective sourcing and planning.

6. Administration Support

• Oversee front-office and reception operations.
• Ensure availability of office supplies and consumables.
• Manage company events, meetings, and conference room logistics.

Key Skills & Competencies

• Strong knowledge of building systems (electrical, HVAC, fire safety, plumbing, etc.).
• Excellent vendor management and negotiation skills.
• Good communication, problem-solving, and leadership abilities.
• Ability to multitask and handle emergency situations.
• Proficiency in MS Office, facility management systems, and reporting tools.

Qualifications

• Bachelor’s degree in Facilities Management, Engineering, Administration, or related field.
• 5–10 years of experience in facility/ administration management.
• Certifications in safety/ facility management (optional but preferred).

Work Conditions

• Will require coordination across multiple shifts and teams.
• On-call support for emergency breakdowns or critical incidents.