Facilities Manager

Position Overview

The Admin and Facility Executive is responsible for ensuring the smooth and efficient functioning of all administrative and facility-related operations. The role involves managing office infrastructure, vendor coordination, housekeeping, security, maintenance, travel arrangements, and compliance with health and safety standards.

Key Responsibilities

Administrative Management

• Oversee day-to-day administrative operations to ensure a well-organized office environment.
• Manage office supplies, stationery, and inventory control.
• Coordinate travel bookings, hotel arrangements, and logistics for staff and guests.
• Handle courier, mailroom, and communication management.
• Assist with administrative documentation, records, and filing systems.
• Support HR and Finance departments with admin-related requirements.

Facility Management

• Supervise maintenance of office infrastructure, electrical systems, air conditioning, and other utilities.
• Coordinate with vendors, service providers, and contractors for repairs, AMC (Annual Maintenance Contracts), and facility upgrades.
• Monitor housekeeping, pantry services, and ensure cleanliness and hygiene standards are maintained.
• Ensure effective space utilization, seating arrangements, and office relocations (if any).
• Manage security and access control systems.
• Maintain compliance with fire safety, health, and environmental regulations.

Vendor & Budget Management

• Negotiate with vendors and service providers to ensure cost-effective solutions.
• Track facility expenses and support in preparing and managing the admin budget.
• Maintain vendor databases, contracts, and payment follow-ups.

Health, Safety, and Compliance

• Implement and monitor safety procedures, emergency preparedness, and regular facility audits.
• Ensure statutory compliance related to facility management (fire NOC, AMC renewals, etc.).
• Support sustainability initiatives (energy saving, waste management, etc.).

Qualifications & Skills

• Education:

  Bachelor’s degree in Business Administration, Facilities Management, or related field.

• Experience:

  2–5 years of experience in administration and facility management (corporate or manufacturing setup preferred).

• Skills:

• Strong organizational and multitasking abilities
• Excellent communication and coordination skills
• Proficiency in MS Office (Word, Excel, PowerPoint)
• Knowledge of facility management software/tools (preferred)
• Negotiation and vendor management skills
• Problem-solving attitude and attention to detail