Export Documentation Executive

Job Description

Key Responsibilities 1. Documentation & Compliance Prepare and verify export documentation, including invoices, packing lists, bills of lading, certificates of origin, and other necessary documents. Ensure compliance with international trade laws, export regulations, and customs requirements. Coordinate with freight forwarders, shipping lines, and customs brokers for smooth shipment processing. Manage Letters of Credit (LC), bank documents, and payment terms with financial institutions. Maintain accurate records of all export transactions for audits and reference. 2. Coordination & Communication Liaise with internal departments such as sales, finance, and logistics to ensure timely document preparation. Communicate with overseas buyers and suppliers regarding shipping schedules and document requirements. Address and resolve discrepancies or delays in export documentation. 3. Logistics & Shipment Tracking Track and monitor shipments to ensure on-time delivery. Work closely with shipping carriers to coordinate the movement of goods. Handle any issues related to freight, customs clearance, or cargo insurance claims. 4. Reporting & Data Management Maintain a database of export shipments and documentation. Generate periodic reports on export activities, compliance status, and shipment performance. Required Skills & Qualifications Education : Bachelor's degree in International Business, Logistics, Supply Chain, or a related field. Experience : 3+ years in export documentation, logistics, or international trade. Skills : Strong knowledge of export regulations and documentation requirements. Proficiency in MS Office (Excel, Word) and ERP/logistics software. Excellent communication and coordination skills. Attention to detail and ability to work under tight deadlines. Problem-solving and multitasking abilities. Work Environment & Schedule occasional visits to ports, 5 days working with flexible office timing .