Export Documentation Executive

Job Description

A leading FMCG brand in the savoury snacks sector is looking for an Export Documentation Executive to join their team in Mumbai, India! Role Summary: As the Export Documentation Executive, you will be responsible for preparing and managing all export-related paperwork. You will ensure accuracy and compliance with international trade regulations, ensuring smooth and timely shipment of goods across borders. Key Responsibilities: Document Preparation: Accurately prepare and manage export documentation, including commercial invoices, packing lists, shipping documents, and customs declarations to ensure timely processing and shipment. Compliance: Ensure that all export documentation complies with domestic and international trade regulations, including customs laws and INCOTERMS. Recordkeeping: Maintain an organized and up-to-date record of all export documentation, shipments, and related transactions. Communication: Coordinate with shipping lines, freight forwarders, and customers to resolve any issues and track the movement of goods. Coordination: Collaborate with internal departments such as logistics, supply chain, and finance to ensure smooth export processes. Liaison: Serve as a liaison with banks for handling Letter of Credit (L/C) documents and ensure all necessary documents are negotiated and processed efficiently. Tracking: Track consignments and provide updates to customers, ensuring timely and accurate information about shipment progress. Rebate Claims: Manage and process rebate claims related to export activities, ensuring that all necessary documentation is submitted accurately. Certificates: Prepare certificates of origin and insurance certificates as required for international shipments. Data Entry: Ensure accurate entry of all export-related data into systems, maintaining data integrity and meeting compliance standards. Packing Orders: Create export packing orders in alignment with customer and shipment requirements. Key Requirements: Experience: 2-3 years of proven experience in export documentation, ideally within the FMCG sector (food manufacturing experience preferred). Certification/Degree: Relevant certifications or a degree in International Business, Logistics, or a related field. Skills: Knowledge of export documentation processes, customs regulations, and international trade standards. Experience in a fast-paced environment or startup is a plus. Location: On-site position (6 days a week) at our office in Kandivali, Mumbai. Preference will be given to candidates based nearby. Immediate Joiners: Immediate joiners or those available to join within 15 days are preferred. If you're passionate about international trade, thrive in a dynamic environment, and are eager to contribute to the growth of a leading FMCG brand, we'd love to hear from you!