Executive / Sr. Executive

Role OverviewOwn end-to-end export documentation and coordination—across shipping lines, transport, CHA, sales/ops, and accounts—to ensure timely sailings, accurate paperwork, clean billing, and complete ERP records.Key ResponsibilitiesShipping Line CoordinationPlace bookings and manage VGM, SI filing, Form 13, and B/L release.Ensure

VGM and Shipping Instructions

are submitted within the line’s cut-offs.After vessel sailing, ensure

B/L release to shipper within 2 working days

.Internal CoordinationWork closely with

Transport & Operations

for cargo planning and execution.Coordinate with

CHA

for customs documentation and handovers.

Coordinate With Accounts

Raise

fund requests

and book all vendor invoices on time.Submit

client billing

as per inputs from Sales/Operations.Client CoordinationShare

daily shipment updates

and obtain

B/L approvals

.Follow up on

payments

post-execution as per agreed credit terms.DocumentationPrepare and verify

B/L drafts

.Cross-check

Invoices, Packing Lists, B/Ls

, and any related documents against shipping data for accuracy and compliance.ERP & Job ManagementOpen

Job Numbers

and maintain complete digital files (invoice, packing list, SI, B/L, billing, and all job documents).Raise

fund requests

for all vendor/client invoices within each job.Update correct

credit periods

for clients/vendors.

Close jobs

promptly in ERP once billing and documents are complete.ReportingPrepare and circulate the

Daily Status Report (DSR)

to internal stakeholders.

Skills & Qualifications

Working knowledge of

Excel

and

Word

; ERP experience preferred.Ability to

write and communicate clearly in English

(emails & documentation).Familiarity with export processes:

SI, VGM, Form 13, B/L

lifecycle.Detail-oriented, organized, and comfortable coordinating across teams and with external partners.