Executive Secretary To CMD

Job Description

Job description Urgently looking for Executive Secretary to Chairman cum Managing Director This position will provide comprehensive administrative support, oversee project management tasks, handle Tamil Nadu Pollution Control Board (TNPCB)-related matters, optimize workflow using AI solutions and manage various executive responsibilities efficiently. The ideal candidate should be highly intelligent, resourceful and adept at handling a wide range of tasks, including visa processing. Role & responsibilities Provide high-level administrative assistance to the CMD and leadership team. Manage a busy calendar, schedule meetings and coordinate travel arrangements (domestic and international). Professionally greet and receive guests and act as the primary point of contact for all internal and external stakeholders. Maintain strict confidentiality of sensitive company information and communication. Handle daily record-keeping and filing of important business documents. Draft, proofread and prepare reports, presentations and correspondence swiftly and accurately. Ensure efficient email and telecommunication management, responding on behalf of the CMD when required. Assist in project management tasks, track progress, deadlines and execution. Manage specific projects independently on behalf of the CMD, ensuring timely completion. Coordinate internal and external meetings, including preparation of agendas, documentation, and follow-ups. Perform business research and analysis to support strategic decision-making. Manage government licensing work and compliance-related documentation. Ensure compliance with Tamil Nadu Pollution Control Board (TNPCB) regulations. Coordinate with regulatory authorities and manage necessary approvals, renewals and audits. Maintain and update all TNPCB-related documentation, ensuring accurate records and timely submissions. Liaise with internal teams and external consultants to ensure adherence to environmental standards and sustainability goals. Leverage AI tools and automation solutions to enhance efficiency in document management, scheduling, and reporting. Implement AI-powered solutions to streamline administrative and operational tasks. Continuously explore and adopt new technologies to minimize time consumption and optimize workflow. Handle the complete visa application and processing procedures for CMD and senior management. Stay updated on visa regulations and requirements for different countries. Coordinate with embassies, consulates, and travel agencies for seamless travel planning. Act as a liaison between CMD and internal departments, external clients, vendors and regulatory authorities. Build and maintain strong relationships with stakeholders, ensuring smooth communication. Prepare high-quality presentations and reports using Microsoft PowerPoint and Excel. Demonstrate excellent verbal and written communication skills for effective correspondence. Required Skills & Competencies Strong organizational and multitasking abilities. Proficiency in Microsoft Office Suite (PowerPoint, Excel, Word, Outlook). Excellent communication skills (both verbal and written). Ability to work independently and handle high-pressure situations. Strong interpersonal skills and the ability to build relationships with key stakeholders. Proficiency in AI tools and automation solutions. Sound knowledge of TNPCB compliance, government licensing procedures. Experience in managing visa processing and international travel arrangements. Flexible, adaptable and a problem-solver with a keen eye for detail. Preferred candidate profile Relevant Experience in Metal or Manufacturing Industry will be an added advantage Gender - Preferable Female candidate. Qualification - Any UG / PG Experience - 05 to 10 years of relevant experience Perks and benefits Paid Leave, Leave Encashment, Bonus and Medical Insurance Only relevant experience candidates, please share your resume to following email address hr@sabharismelters.com or through What's App 7092549951 / 8925921300 and Others kindly ignore. Relevant experience candidates can directly come for face-to-face interview between 11:30am to 04:30pm at below mentioned venue between Monday to Saturday. Venue: No.180, Capital Towers, 01st Floor, M.G.R Salai, Kodambakkam High Road, Nungambakkam, Chennai - 600034. Landmark: Opposite to Hotel Palmgrove