Job Description

Role & responsibilities The Executive Secretary will work directly with CMD and will be responsible for supporting the planning, administration, communication, reporting and following up the needs of CMD, undertaking a variety of tasks to support his vision and strategy. Manage emails, information, and other communications, respond to such communications highlight and prioritise tasks which need immediate attention. Plan and maintain calendar and recurring tasks, arrange appointments, organise and set agendas and action points for all meetings. Act as follow-up Manager across the Senior Leadership Team to ensure that a wide range of agreed actions are being executed. Drafting minutes of meetings, notes, emails, presentations and reports; circulate and file information effectively. Book transport and accommodation as and when required. Attend Senior Leadership Team review meetings and other strategic meetings to take notes and action points. Collaborate effectively internally and externally with clients or stakeholders. Scheduling appointments, maintaining an events calendar and sending reminders. Preferred candidate profile Skills: Excellent verbal and written communication and interpersonal skills at all levels to influence and persuade. Exceptional organisational skills and ability to work without supervision. An ability to manage time and workload efficiently. Maintain atmost confidentiality, demonstrate diplomacy. Ability to remain calm under pressure and manage conflicting priorities. Strong Microsoft Skills for common apps. Ability to take and record accurate notes/minutes in complex meetings. Accountable and committed to the task in hand. Integrity, honesty and openness. Open to new ways of doing things. Highly organised and good in ensuring all appointments, meetings, and other demands are well-scheduled. Can multitask and make quick, critical decisions; able to work well under pressure. Experience: 4 to 6 years minimum work experience with CEO/ Managing Director of the Company. Working for Manufacturing Company will be an added advantage. Qualification: Graduation (Full time). Secretarial course would be added advantage. Job Location - Andheri, Mumbai.