Executive Legal Assistant

About Us

Quantiphi is an award-winning AI-first digital engineering company driven by the desire to reimagine & realize transformational opportunities at the heart of the business. We are passionate about our customers & obsessed with problem-solving to make products smarter, customer experiences frictionless, processes autonomous & businesses safer. We put together a wide array of solutions that help businesses build AI products, find & retain high-value customers, improve operating efficiency & reduce risk across several industries including but not limited to Healthcare, Insurance, Media, Retail, Manufacturing, & Consumer Products & are in partnership with Google Cloud, AWS, NVIDIA, Looker, Snowflake, SAP & Tensorflow.

For more details visit: https://www.quantiphi.com/

You are good at

● Coordinate and maintain the calendar including organizing all appointments, meetings, conferences all across the world, etc.

● Maintain and organize legal document repository ensuring all legal contracts are properly stored and easily accessible.

●Provide comprehensive administrative support to the Legal Head, including managing calendars, scheduling meetings, coordination including travel arrangements (if any) and any other support that she may require.

●Generate reports as directed by the team, maintaining accurate and up-to-date records as assigned and requested.

● Managing phone calls, routine emails, and correspondence with vendors and clients within India and Internationally.

● Maintain strong follow-up systems for timely completion of projects/assignments and keep your Business Unit Head updated on any developments, and status reports related to ongoing projects/tasks and share follow-ups and follow-throughs with internal and external teams.

● Work on ad hoc research projects and ensure timely completion with 100% accuracy and an eye for detail.

● Should be high on integrity and the ability to maintain confidentiality in day-to-day operations.

● Organizing and servicing meetings, social gatherings, and events.

● Remain up to date with the latest trends and events in the industry

●Collaborate effectively with the legal team to streamline workflows and meet deadlines.

●Liaise with external counsel and other stakeholders as necessary.

●Assist in onboarding new team members and coordinate their training.

●Prepare and edit correspondence, communications, presentations, and other documents.

●Handle confidential information with discretion and maintain the highest level of confidentiality.

●Assist in the preparation of minutes of meetings with the use of AI.

●Coordinate and manage special projects as directed by the Legal Head.

Who should apply for this role

● Bachelor’s degree (Master’s degree is a plus).

● 1-3 years of relevant work experience preferably exposure to multiple cultures and US time zones. However, freshers are welcome.

● Should be comfortable working from the office and should also be open to working in the US time zone if and when necessary.

● Should be a good team player.

● Proficiency in Gsuite.

● Immaculate written and oral communication skills with the ability to take ownership of one's work.

● Process-oriented: Demonstrable commitment to following processes, documentation, etc.

● Proficient at using the Internet.

● Intelligent with good logical reasoning.

● Proactive with a go-getter attitude.