Executive - HR & Admin

Job Description

Job Summary : We seek a proactive HR Admin Executive with 2-3 years of IT industry experience to manage key HR functions and administrative tasks. Responsibilities include onboarding, offboarding, payroll, compliance, leave attendance, HR documentation, and employee benefits. Strong proficiency in Keka HRMS/greytHR, labor laws, and data management is essential for seamless HR operations. The ideal candidate should be proactive, detail-oriented, and possess strong communication and organizational skills. Key Responsibility: Human Resources (HR) Responsibilities: Manage end-to-end onboarding and offboarding processes, ensuring smooth transitions for employees. Handle employee engagement initiatives to foster a positive work culture. Maintain HR records, employee files, and HRMS database with real-time updates. Process payroll inputs, leaves, and attendance management through Keka HR/greytHR. Ensure accurate payroll processing, handling statutory deductions and compliance. Assist in performance management and appraisal processes. Ensure compliance with labor laws, including EPF, UAN, ESI, Gratuity, and Annual Returns through proper documentation and coordination. Address employee queries, issues and concerns. Conduct employee induction and training coordination. Assisting in developing and implement HR policies and procedures. Assist in manage grievance handling and disciplinary actions in coordination with senior HR personnel. Monitor employee well-being programs and initiatives. Support learning and development initiatives, including training needs analysis and coordination. Oversee the complete background verification (BGV) process, ensuring compliance and timely execution. Prepare and issue HR documentation, including experience letters, appointment letters, and other ad-hoc HR letters. Coordinate medical insurance renewals, prepare data for monthly additions and deletions, and liaise with the medical insurance vendor to facilitate and expedite employee claim settlements. Prepare and coordinate audit and labor law-related data and documentation. Company Asset Tracking and Management Administrative Responsibilities: Manage office administration, facilities, and vendor coordination. Seat Planning Oversee office supplies procurement and inventory management. Handle travel and accommodation arrangements for employees. Assist in organizing company events, meetings, and team activities. Ensure workplace safety and compliance with company guidelines. Maintain documentation, reports, and general administrative records. Required Skill And Qualifications: Educational Qualification: Bachelors or Masters degree in Human Resources, Business Administration, or a related field. Experience: 2-3 years of HR Administration experience in an IT company. HR Knowledge: Strong understanding of HR policies, labor laws, and industry best practices. Excellent communication, interpersonal, and problem-solving abilities. Strong organizational and data management skills with keen attention to detail. Ability to multitask and handle sensitive information with integrity. Technical Proficiency: Experience with HRMS tools (preferably Keka/GreytHR). Proficiency in MS Office Suite, especially Excel, for HR reporting and analysis. Experience: 2-3 Years Location: HSR Layout, Bangalore Department: Human Resources