Executive Assitant

Job Title

Job Title : Executive Assistant

Leadership support

• Supporting Head of PIC, HR and Finance in their day-to-day operations/functions, such as, structuring and scheduling high profile meetings with various levels of stakeholders and providing necessary support in networking (internal and external).

• Managing their travel, expense report submissions and all required administrative tasks. (Arranging air/hotel/ground transportation while creating detailed travel itineraries)

• Management of calendar and scheduling requirements across multiple geographical time zones.

• Manage effective communication with Internal & External stakeholders/partners

• Plan, coordinate and ensure the schedules are followed and respected. Act in a way as a “gatekeeper” and “gateway”, creating win-win situation for direct access to the leader’s availability.

Coordinate PIC LT level meetings

• Preparing agenda and ensuring meetings are coordinated efficiently

• Proactive planning and execution of the tasks assigned, follow-up of the task of PIC LT Meetings, Strategy, Quarterly meeting and ensuring continuous improvement.

PIC wide events

• Co-ordinate and support Town Meetings, Team Lunch & Dinner, OBL etc.

• Coordinate preparation and calibration meetings for Town Halls, R&R etc

Visitor Management

• Ensuring flawless planning and management of visitors to PIC.

• Publishing of the visitors’ travel schedule and actively managing their meetings with PIC Head, HR & Finance

• Plan and schedule PIC overview/strategy meetings with visitors and LT

• Coordinating with EA team for agenda, logistics & BU gemba walks

Executive Admin Lead & Functional Leader

• Act as the functional leader for all PIC Executive assistants and help in creating a collaborative team culture to take the EA team to the next level of operational excellence

• Driving close collaboration with Business & Global EAs by building relationships throughout the teams and across the company.

• BCP – be an active contributor in coordinating and supporting the BCP core team.

• Continuous improvement of policies and processes for better output, increased productivity and quality

Preferred Qualifications

• Bachelor’s degree

Skill Required

• Excellent communication skills (written and oral)

• Ability to build strong relationships, and manage multiple projects effectively

• Must be able to work cooperatively with other employees and managers to get things done

• Strong organizational skills, time management skills, and ability to work under pressure

• Be an active team player

• Positive and proactive working attitude, and high ethical, integrity standards, and discretion in handling confidential information

• Ability to learn and apply new skills

• Ability to work under limited supervision; methodical and thorough with a focus to detail and completion of tasks.