Executive Assistant to the President (Married Female Candidates preferred)

Job Description

Navrasa Fine Jewels Pvt. Ltd. Position: Executive Assistant to President (Female Candidate Preferred) Location: Jaipur Reporting To: President Position Overview Navrasa Fine Jewels Pvt. Ltd. is seeking a highly organized, dynamic, and experienced Executive Assistant to the President . This position offers a unique opportunity to work closely with the company’s senior leadership in a fast-paced, high-growth jewelry manufacturing environment. The role demands a proactive individual capable of providing comprehensive administrative support, managing confidential matters with discretion, and facilitating smooth day-to-day operations. Key Responsibilities Executive Support Efficiently manage the President’s calendar, prioritize appointments, and schedule meetings to optimize productivity. Draft, review, and manage correspondence, including emails, reports, and official communications on behalf of the President. Organize and coordinate internal and external meetings, conferences, and travel arrangements, ensuring all logistical aspects are seamlessly handled. Act as a liaison between the President and the senior management team, maintaining effective communication and keeping the President informed of key business developments. Office Administration Ensure the President’s office is well-equipped and organized, maintaining necessary supplies and operational efficiency. Develop and manage filing systems, both physical and digital, for easy access to critical documents and records. Collaborate with various departments, including Sales, Production, and Marketing, to facilitate the smooth flow of information and work. Communication and Coordination Manage sensitive and confidential information with the utmost professionalism and integrity. Screen and manage phone calls, emails, and other communications directed to the President’s office. Prepare meeting agendas, record minutes, and track action points to ensure timely follow-up. Serve as a primary point of contact for internal teams, clients, and external stakeholders. Project Management Support the President in overseeing special projects and strategic initiatives, ensuring deadlines and quality standards are met. Coordinate with cross-functional teams to monitor project progress and address any operational challenges. Assist in the preparation of reports, presentations, and documents for strategic discussions and board meetings. Event and Travel Management Organize company events, meetings, and visits from key clients, suppliers, and partners. Manage all aspects of the President’s travel plans, including flight bookings, accommodation, local transportation, and detailed itineraries. Financial Administration Assist in budgeting and financial tracking for specific projects and departmental expenses. Prepare and manage the President’s expense reports and financial documentation. Qualifications and Skills Education: Bachelor’s degree in Business Administration, Management, or a related discipline. Additional certifications in executive assistance or project management will be considered an advantage. Experience: A minimum of 5 years’ experience in an executive assistant or senior administrative role, preferably within the manufacturing, fashion, or jewelry industries. Professional Skills: Exceptional organizational and multitasking abilities. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to manage time effectively in a dynamic, fast-paced environment. High level of discretion and professional integrity. Familiarity with the jewelry industry or manufacturing operations is advantageous. Strong interpersonal skills and the ability to build effective working relationships across all levels of the organization. Personal Attributes: Proactive, resourceful, and adaptable to changing priorities. Strong problem-solving capabilities and critical thinking skills. Positive attitude with a collaborative and supportive approach. Ability to work independently and with minimal supervision. Working Conditions This is a full-time, office-based position located in Jaipur. Application Process Interested candidates are invited to submit their updated CV to: careers@thenavrasa.com For further details, please contact: +91 86909 92008 (HR Manager) Candidates are also encouraged to complete the application form at the following link for prompt consideration: Navrasa Fine Jewels Pvt. Ltd. (Operations Dept. -Job Application Form) https://forms.gle/LmcjXLku6zPHoqdq7 Please submit this job application form. Job Type: Full-time Pay: ₹25,000.00 - ₹60,000.00 per month Benefits: Paid sick time Provident Fund Schedule: Day shift Ability to commute/relocate: Jaipur city, Rajasthan: Reliably commute or planning to relocate before starting work (Required) Location: Jaipur city, Rajasthan (Required) Shift availability: Day Shift (Required) Work Location: In person