Job Description

Administrative Support : Manage the Directors calendar, schedule meetings, and appointments, and coordinate travel arrangements. Prepare and proofread correspondence, presentations, and reports as needed. Handle confidential and sensitive information with discretion. Communication Management : Serve as the primary point of contact between the Director and internal/external stakeholders. Screen and prioritize emails, phone calls, and other forms of communication. Draft, review, and respond to correspondence on behalf of the Director. Meeting and Event Coordination : Organize and prepare agendas for meetings, take notes, and follow up on action items. Coordinate logistics for conferences, meetings, and special events as required. Project Management : Assist in managing key projects, ensuring deadlines are met and key milestones are achieved. Conduct research and compile data for ongoing projects or reports. Follow up with teams or departments on project progress and deliverables. Document Management : Maintain filing systems, both physical and digital, for easy access to important documents. Organize and prioritize the Directors paperwork, including contracts, reports, and confidential files. Travel Coordination : Arrange travel logistics, including booking flights, accommodations, and ground transportation. Prepare detailed itineraries and ensure all necessary documents are in order. Budgeting and Expense Management : Process and track the Director’s expenses, including preparing expense reports and managing budgets. Ensure compliance with company policies and budgetary constraints. General Office Support : Assist with general office management duties as needed, such as ordering office supplies and maintaining office equipment. Act as a liaison with building management and other external vendors for office needs. Role & responsibilities Preferred candidate profile Education : Bachelor’s degree in Business Administration, Management, or a related field preferred. Experience : Minimum of 3 years of experience in an executive assistant or administrative support role. Skills : Strong written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent time management and organizational skills. Ability to handle multiple tasks and meet deadlines in a fast-paced environment. High level of discretion and confidentiality. Professional demeanor and interpersonal skills to interact with senior executives, clients, and other stakeholders. Other : Flexibility to adjust to the Director’s needs and availability. Ability to work independently and as part of a team. Desired Attributes: Strong problem-solving abilities and the capacity to think critically. Initiative and a proactive approach to identifying opportunities for efficiency improvements. Willingness to take on new challenges and learn new skills. Perks and benefits Best in Industry