Executive Assistant To Managing Director

Key Responsibilities:

1. Executive Support to MD-

• Manage the MDs calendar, schedule meetings, and handle appointment coordination.
  
• Draft, review, and manage emails, letters, and communications on behalf of the MD.
  
• Prepare presentations, reports, and business documents as required.
  
• Maintain confidentiality and handle sensitive information responsibly.
  
• Act as a point of contact between the MD and internal/external stakeholders.
  
• Coordinate meetings, prepare agenda, and document minutes with timely follow-ups.
  
• Track progress on tasks assigned by the MD to various departments.
  

2. Administrative Management-

• Oversee office administration activities and ensure smooth day-to-day functioning.
  
• Manage travel itineraries, hotel bookings, and logistics for the MD and leadership team.
  
• Handle vendor coordination for office supplies, facilities, and services.
  
• Ensure proper documentation, filing, and record management.
  
• Monitor office maintenance and housekeeping to ensure a professional work environment.
  
• Supervise admin staff (receptionist, housekeeping, office boy, etc.), if applicable.
  

3. Coordination & Communication-

• Liaise with department heads on behalf of the MD for updates, reports, and follow-ups.
  
• Facilitate effective communication between the MD and employees.
  
• Maintain professional relationships with external partners, clients, and visitors.
  

4. Project & Task Monitoring-

• Assist the MD in ongoing projects by coordinating deadlines and deliverables.
  
• Prepare progress reports, MIS summaries, and follow-up trackers.
  
• Support in planning events, internal meetings, off-sites, and special initiatives.
  

Required Skills & Competencies:-

• Excellent verbal and written communication skills.
  
• Strong organizational, multitasking, and time management ability.
  
• High-level proficiency in MS Office (Excel, Word, PowerPoint).
  
• Professional conduct, integrity, and strong confidentiality.
  
• Good analytical and problem-solving skills.
  
• Ability to work under pressure and manage tight deadlines.
  
• Strong stakeholder management and follow-up skills.

Contact Details:-

Contact Number- 7391050215

Email Id - hr@maestrorealtek.com