Executive Assistant To Managing Director

Job Summary:

The Executive Assistant to the Managing Director will provides high-level administrative support to ensure the smooth operation of this executive office. The role involves managing schedules, coordinating meetings, arranging travel, preparing documents, and handling communications on behalf of the MD.

Key Responsibilities:

1. Calendar Management:

   Organize and manage the MDs schedule, including setting up meetings, appointments, and travel arrangements.

2. Communication Handling:

   Serve as the primary point of contact between the MD and internal/external stakeholders. Screen and manage emails, phone calls, and other forms of communication.

3. Document Preparation:

   Prepare, edit, and manage correspondence, presentations, reports, and other documents.

4. Meeting Coordination:

   Plan and organize meetings, prepare agendas, take minutes, and ensure follow-up actions.

5. Travel Arrangements:

   Coordinate travel logistics, including transportation, accommodation, and itineraries.

6. Project Support:

   Assist with various projects, conduct research, and compile data to support the MDs initiatives.

7. Information Management:

   Handle confidential information with discretion, maintain organized records, and ensure data accuracy.

8. Event Planning:

   Organize and coordinate company events, conferences, and other functions involving the MD.

9. General Administrative Support:

   Provide day-to-day administrative support, including office management and clerical duties.

Key Result Areas :

• Efficient Schedule Management:

  Ensure the MDs calendar is well-organized and conflicts are minimized.

• Effective Communication:

  Maintain clear and timely communication channels with all stakeholders.

• Accurate Documentation:

  Prepare and manage high-quality documents and reports.

• Seamless Meeting Coordination:

  Ensure all meetings are well-organized and productive.

• Smooth Travel Arrangements:

  Provide efficient and effective travel planning.

• Confidential Information Handling:

  Maintain the highest level of confidentiality and data security.

• Successful Event Planning:

  Organize events that meet objectives and run smoothly.